DLB Associates

Assistant Project Manager

DLB Associates

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Assist All Elements of Routine Projects (90%)
  • Collaborate with the Project Manager to oversee project schedules, track milestones, and manage workflow to ensure timely delivery of project phases.
  • Act as a liaison between internal teams, clients, and contractors to facilitate seamless communication and resolve issues promptly.
  • Maintain project documentation and organize files, ensuring all stakeholders have access to the most current information.
  • Manage and distribute RFIs, submittals, transmittals, and other project-related documentation.
  • Monitor construction progress by maintaining logs and tracking contractor inquiries or responses.
  • Ensure all construction administration tasks are completed in alignment with project specifications and standards.
  • Assist with Revit tasks, including creating, editing, and maintaining design models and drawings.
  • Review models for quality and accuracy, ensuring they meet project requirements.
  • Prepare meeting agendas, take detailed notes, and distribute summaries with clear action items and deadlines.
  • Follow up with team members on assigned tasks and provide reminders for upcoming deadlines.
  • Present project updates to internal stakeholders in a clear, concise manner.
  • Anticipate project needs by identifying potential risks, bottlenecks, or inefficiencies and suggesting solutions to keep the project on track.
  • Regularly review project workflows and recommend process improvements to enhance team efficiency.
  • Build strong relationships with clients, contractors, and vendors to promote collaboration and ensure alignment on project goals.
  • Perform quality checks on documentation, drawings, and models to ensure consistency and accuracy.
  • Attend site visits and conduct review of existing condition surveys and help with punchlists.
  • Organize and maintain project records, ensuring all information is up to date and accessible.

Requirements

  • B.A. / B.S. degree in engineering, construction, or related discipline
  • Minimum three years of related experience
  • Knowledge of industry trends, project management and construction procedures and best practices
  • Knowledge of MEP / FA / FP trades and the general requirements for each
  • Skilled at producing drawings and visual aids using Revit
  • Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with exceptional organizational skills for file management
  • Skilled at using project management software such as Procore
  • Knowledge of the importance of the Method of Procedure (MOP) Process, work notifications and protection of IT network and other equipment during construction
  • Skilled in completing assignments accurately and with attention to detail
  • Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
  • Ability to follow company and site safety requirements
  • Ability to analyze and prepare documents, reports and correspondence
  • Ability to communicate effectively in both oral and written form (technical and non-technical information)
  • Ability to work successfully as a member of a team and independently with moderate supervision
  • Ability to work under pressure and meet close deadlines
  • Ability to effectively plan and delegate the work of others
  • Organizational skills, with the ability to manage multiple tasks simultaneously
Benefits
  • Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
  • Flex spending accounts (FSA)
  • Dental and vision plans
  • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
  • 401k with company match and self-directed brokerage account option
  • PTO including additional paid time off during the last week of the year
  • Company paid life insurance coverage for employees and their eligible dependents
  • Short and long-term disability, AD&D coverage
  • Professional development opportunities, tuition reimbursement and professional licensing assistance
  • Paid parental leave after one year of employment

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Revitproject managementconstruction proceduresMEP tradesFA tradesFP tradesattention to detaildocument analysisreport preparationfile management
Soft skills
communicationorganizational skillsself-motivationproactivenessresourcefulnessteamworkindependenceability to work under pressureplanningdelegation