Executive Assistant, Business Operations Coordinator

Dijital Team

Executive Assistant providing trusted support and coordination across business operations and client-facing activities. Improving organisational effectiveness and managing executive priorities in a dynamic environment.

Posted 6/22/2026full-timeRemote • 🇱🇰 Sri LankaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide trusted executive support, operational coordination, and business administration across multiple business interests.
Work closely with senior executives to improve organisational effectiveness.
Streamline communication and coordinate projects.
Maintain business systems and support client-facing activities.
Manage executive calendars, appointments, meetings, and priorities.
Monitor commitments, actions, and deadlines to ensure effective follow-through.
Coordinate travel, events, and stakeholder engagements.
Monitor and triage authorised inboxes and draft professional communications.

Requirements

What you’ll need

Demonstrated experience supporting senior executives, directors, or business owners.
Strong diary, inbox, meeting, and stakeholder management capabilities.
Exceptional organisational skills with outstanding attention to detail.
Proven ability to manage multiple priorities and competing deadlines.
Experience preparing professional correspondence, reports, presentations, and briefing materials.
Excellent written and verbal communication skills.
Confidence engaging with senior stakeholders, clients, suppliers, and external partners.
Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Experience maintaining CRM, project management, or business management systems.
Familiarity with marketing coordination, content scheduling, or digital platforms is advantageous.

Benefits

Comp & perks

💰 Get paid in Australian Dollars
🏥 Medical insurance from day one for you + spouse (or parents if unmarried)
🩺 Generous OPD coverage from doctor visits to all your medical needs
🏡 Home office setup allowance to build your ideal workspace
🌐 Internet allowance to keep you connected
💪 Gym & wellness allowance to stay fit and balanced
🎉 Work hard, play hard – regular team events & engagement activities
🧠 Diji Assist – Mental health & counseling support when you need it
📚 We invest in you – reimbursement for industry certifications
🗣️ Open-door culture – your ideas and feedback always matter
🌍 Flexible work – home or office, wherever you do your best work
🏆 Rewards & recognition that actually recognize you
🥳 Great christmas & financial year-end parties to unwind with your loved ones

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementinbox managementstakeholder managementprofessional correspondencereport preparationpresentation preparationbriefing materials preparationCRM systemsproject management systemsbusiness management systems

Soft Skills

organisational skillsattention to detailability to manage multiple prioritiesability to meet competing deadlineswritten communication skillsverbal communication skillsconfidence engaging with stakeholdersclient engagementsupplier engagementexternal partner engagement