Proposal Specialist

Digital Infuzion

Proposal Specialist supporting the preparation and submission of high-quality responses for federal contracts. Utilizing advanced skills in Word and collaborating across teams to ensure compliance.

Posted 7/9/2026full-timeRemote • Maryland • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Responsible for implementing, administering, and improving the proposal process under the direction of the Director of Proposals.
Support the preparation and submission of proposals by managing timelines, tracking deliverables, and ensuring compliance with solicitation requirements.
Format and prepare Word documents with highly advanced formatting and following detailed procedures.
Assist in the development and maintenance of proposal schedules, outlines, compliance matrices, communications, and plans.
Maintain the organization of proposal SharePoint sites for each proposal.
Participate in the continuous improvement of Growth Team processes, including tracking systems, recordkeeping, search systems, and content resources.
Coordinate and participate in meetings and status calls.
Support the efforts of team members, including internal staff, corporate partners, consultants, and vendors, to prepare proposal inputs.
Maintain content resources such as resumes and past performance libraries.
Conduct quality checks to ensure compliance and alignment with solicitation instructions, content plans, review feedback, and corporate standards.
Catch and correct all errors prior to submission.
Assist in integrating win strategies, themes, and discriminators into proposals as guided by the Proposal Manager and Capture Manager.
Prepare materials for and assist in color reviews, ensuring feedback is documented and incorporated effectively.
Participate in reviews, quality assurance, and providing feedback.
Support the production, reproduction, and preparation of final submissions.
Implement strong configuration management procedures to ensure quality submissions.
Assist in coordinating the development of presentations, meetings, discussions, and proposal revisions.
Help document lessons learned and contribute to process improvement initiatives for future proposal development efforts.

Requirements

What you’ll need

Advanced skills in Microsoft Word, including independent troubleshooting of the problems that come up in a collaborative editing environment, and advanced use of styles, multi-numbering, TOCs, and other helpful features.
Bachelor’s Degree in business, communications, or a related field, or equivalent professional experience.
2 or more years of experience supporting the development of compliant, competitive proposals for Federal Government contracts.
Familiarity with the Federal Procurement process and the Federal Acquisition Regulation (FAR).
Proficiency in the MS Office Suite (Outlook, Excel, PowerPoint), Adobe Acrobat, and collaboration portals such as MS Teams and SharePoint.
Strong organizational and multitasking skills, with the ability to manage multiple projects and deadlines.
Excellent written and verbal communication skills.
Attention to detail and a high level of accuracy.
Willingness to learn advanced AI techniques.
Willingness to learn about DIFZ’s advanced scientific lines of business.

Benefits

Comp & perks

dynamic and collaborative work environment
opportunities to contribute to the success of the company’s growth initiatives

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Advanced Microsoft WordProposal DevelopmentCompliance TrackingQuality AssuranceConfiguration ManagementDocument FormattingContent Resource ManagementProject ManagementData AnalysisProcess Improvement

Soft Skills

Attention to DetailMultitaskingTeam CollaborationProblem SolvingWillingness to Learn