Digital FastForward

Executive Assistant

• Manage complex calendars, prioritize competing demands, and coordinate meetings with precision
• Book and optimize executive travel (flights, hotels, itineraries) with attention to comfort, cost, and energy preservation
• Filter communication, flag what matters most, and ensure the executive is only focused on what moves the needle
• Handle special projects and operational support that help the business run better
• Prepare materials for meetings and follow-ups, including agendas, research, and recaps
• Think and operate like a second brain—anticipating needs and managing details before they surface
• Be available for in-person working sessions 2–4 times per month and in sync with Pacific Time hours

Events

• Coordinate and publish workshop/event landing pages, manage logistics, and send confirmation and reminder communications.
• Assist in promoting workshops by preparing and scheduling social posts based on content provided and sharing promotional materials with partners and executive sponsors.
• Provide production support for virtual workshops (recording, chat moderation, technical coordination).
• Format and publish weekly content (blog posts, newsletters, workshop announcements) using content provided by the company’s internal thought leaders and experts.
• Schedule and post social media content on LinkedIn and other channels using assets and copy provided.
• Assemble and send the weekly email newsletter, using provided content; maintain mailing lists and track basic engagement metrics.
• Support podcast production, including uploading episodes, preparing provided descriptions, and posting promotional snippets created from provided materials.
• Track workshop registrations and engagement data, providing clear weekly reporting to the VP of Sales & Marketing.
• Ensure at least one LinkedIn long-form post is published each week to drive visibility and traffic for upcoming workshops.
• Ensure the weekly newsletter is assembled, formatted, and sent to the company's mailing list.
• Ensure that at least one podcast episode is prepared and published each week.

Events Coordinator

• Coordinate and publish workshop/event landing pages, manage logistics, and send confirmation and reminder communications.
• Assist in promoting workshops by preparing and scheduling social posts based on content provided and sharing promotional materials with partners and executive sponsors.
• Provide production support for virtual workshops (recording, chat moderation, technical coordination).
• Format and publish weekly content (blog posts, newsletters, workshop announcements) using content provided by the company’s internal thought leaders and experts
• Schedule and post social media content on LinkedIn and other channels using assets and copy provided.
• Assemble and send the weekly email newsletter, using provided content; maintain mailing lists and track basic engagement metrics.
• Support podcast production, including uploading episodes, preparing provided descriptions, and posting promotional snippets created from provided materials.
• Track workshop registrations and engagement data, providing clear weekly reporting to the VP of Sales & Marketing.
• Ensure at least one LinkedIn long-form post is published each week to drive visibility and traffic for upcoming workshops
• Ensure the weekly newsletter is assembled, formatted, and sent to the company's mailing list
• Ensure that at least one podcast episode is prepared and published each week

Executive Assistant

Events Coordinator

Events & Marketing Coordinator – Intern