Administrative Assistant – Office Services

Diaz Anselmo & Associates P.A.

Administrative Assistant providing essential support across departments in a legal and professional services environment in Naperville, Illinois. Ensuring smooth office operations and maintaining professionalism at the front desk.

Posted 6/14/2026full-timeNaperville • Illinois • 🇺🇸 United StatesJunior💰 $18 - $20 per hourWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

administrative supportoffice servicesreceptionelectronic filingsdocument filingscanningcopyingMicrosoft Office SuiteWordExcel

Soft Skills

organizational skillsattention to detailtime managementcommunication skillsprofessional demeanorcollaborativeindependent workdiscretion

Certifications & Qualifications

high school diplomaassociate’s degree

Industry Keywords

legal servicesprofessional servicesvisitor logscheck-in proceduresincoming mailcorrespondencespecial projectsadministrative duties

About the role

Key responsibilities & impact

Deliver front desk coverage with a welcoming and professional approach
Greet clients, visitors, and staff while managing visitor logs and check-in procedures
Handle electronic filings across various county portals
Sort and distribute incoming mail and correspondence
Assist with scanning, copying, and document filing
Distribute electronic filings and internal communications across departments
Maintain cleanliness and inventory in kitchen and copier areas
Support special projects and perform additional administrative duties as assigned

Requirements

What you’ll need

High school diploma or equivalent required; associate’s degree or higher preferred
1–3 years of experience in administrative support, office services, or reception
Experience in legal or professional services environments is a plus
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational skills with high attention to detail
Ability to manage multiple tasks and meet tight deadlines
Excellent communication skills with a professional demeanor
Collaborative team player with the ability to work independently and maintain discretion

Benefits

Comp & perks

Paid Time Off: Vacation time plus 8 company holidays to promote work-life balance
Health Coverage: Medical, dental, and vision insurance with employer contributions for you and your dependents
Supplemental Insurance: Life insurance, short-term disability, and Employee Assistance Program
Retirement Plan: 401(k) with company matching contributions
Growth Opportunities: Professional development and career advancement support