Mid-level Administrative Analyst

Diagonal

Administrative Analyst at Diagonal supporting the execution of administrative processes for social impact projects. Responsible for various tasks including documentation and financial follow-ups.

Posted 6/15/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Responsible for supporting the execution of administrative processes across areas and projects, including routine activities, document review and control, procurement requests for materials and equipment, file organization, internal and external client service, report generation, among other tasks, to meet contractual requirements.
Monitor and manage employees’ timesheets.
Record and verify entries for payroll processing.
Manage time bank (compensatory hours), vacations, leaves of absence, and other personnel occurrences.
Organize, file, and control administrative contract documents.
Procure materials, equipment, and services necessary for operations.
Request quotes, follow up on orders, and control supplier deliveries.
Monitor inventory and material consumption related to the contract.
Prepare spreadsheets, administrative controls, and reports.
Support the financial monitoring of the contract.
Prepare and follow up on requests for financial contributions with consortium partner companies.
Support employee onboarding and offboarding processes.
Serve as an administrative liaison between the Consortium and Diagonal’s corporate departments (HR, GFC, Procurement, Administrative, and Legal).
Support the contract coordination with administrative and operational requests.
Control deadlines, documents, and records required for contract execution.

Requirements

What you’ll need

Bachelor’s degree completed in Administration or related fields
Experience in administrative activities
Experience working in social projects

Benefits

Comp & perks

Market-competitive salary
Meal or Food Voucher: 100% subsidized by the company - optional for either meal or food voucher modality
Transportation Voucher: credited to the employee’s travel card
Health Insurance: Porto Seguro Saúde | co-payment required
Dental Insurance: Porto Seguro Odonto, optional
SESC credential
Life Insurance: subsidized by the company
Day Off: one paid day off during your birthday month
Employment: CLT (Brazilian statutory employment contract)
Work Hours: Monday to Friday with a 1-hour lunch break
Model: Hybrid
Workplace: Rua Líbero Badaró, nº 293, 32nd floor, Centro, São Paulo – SP

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

document reviewprocurementpayroll processinginventory managementreport generationfinancial monitoringspreadsheet preparationcontract managementtime managementadministrative controls

Soft Skills

organizational skillscommunication skillsclient serviceattention to detailteam collaborationproblem-solvingtime managementadaptabilityinterpersonal skillsliaison skills

Certifications

Bachelor’s degree in Administration