Administrative Assistant
South Middlesex Opportunity Council (SMOC)
Senior Administrative Assistant
Diabetes Youth Families
full-time
Posted on:
Location Type: Hybrid
Location: Acton • Massachusetts • 🇺🇸 United States
Visit company websiteSalary
💰 $75,600 - $113,400 per year
Job Level
Senior
About the role
- Coordinate and manage complex calendars, schedule meetings, appointments, and conferences.
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Manage corporate card expenses and prepare accurate expense reports using Concur.
- Organize meetings via MS Teams, Webex, or Zoom and take minutes.
- Plan and execute team offsite meetings, events, and social gatherings.
- Use SAP to create vendor accounts and process purchase orders.
- Process and track invoices, resolve discrepancies, and maintain financial records.
Requirements
- Proven experience as a Sr. Administrative Assistant or in a similar role supporting senior leaders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (MS Teams, Zoom, Webex).
- Experience using Concur and SAP systems.
- Bachelor’s degree or equivalent professional experience.
- Experience coordinating travel and managing expense reports for senior executives.
- Familiarity with event planning and vendor management.
- Team-oriented with strong interpersonal and collaboration skills.
- Willingness to travel occasionally as needed.
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Flexible working arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementexpense reportingevent planningvendor managementinvoice processingfinancial record maintenancetravel coordinationmeeting organizationpurchase order processingminute taking
Soft skills
interpersonal skillscollaboration skillsteam-orientedorganizational skillscommunication skills
Certifications
Bachelor’s degree