Serve as the primary point of contact for all office operations, ensuring a productive and well-supported work environment.
Own calendar management, meeting coordination, and travel logistics for leaders and project teams.
Oversee office supply procurement, vendor relationships, and space planning to support evolving team needs.
Lead internal communications for operational updates, team-wide logistics, and event coordination.
Manage end-to-end procurement processes, including requisitions, purchase orders, and vendor onboarding using SAP or similar ERP systems.
Track and reconcile blanket POs, monitor spend, and ensure timely delivery of critical materials.
Coordinate the submission, tracking, and execution of NDAs, SOWs, and contracts through platforms like ZIP and Ironclad.
Maintain accurate records and ensure compliance with document control standards, including change orders in PLM systems.
Proactively manage approval workflows and escalate delays to ensure business continuity.
Own recurring meeting room scheduling, conflict resolution, and space optimization in partnership with facilities teams.
Support logistics for team meetings, workshops, and offsite events, ensuring a seamless participant experience.
Lead onboarding logistics for new hires, including workspace setup, systems access, and welcome materials.
Maintain and improve operational dashboards and trackers for procurement, contracts, and onboarding.
Provide high-level administrative and project support to cross-functional teams and leadership.

Requirements

Associate’s degree in Business Administration, Operations, or a related field—or equivalent experience.
4–6 years in office management, project coordination, or business operations, preferably in a high-growth or technical environment.
Hands-on experience with SAP (or similar ERP), Ironclad, PLM systems, and Microsoft 365 (Outlook, Teams, SharePoint).
Demonstrated ability to manage multiple priorities, track deliverables, and support cross-functional initiatives.
Strong understanding of procurement, vendor management, and contract workflows.
Excellent interpersonal skills and the ability to handle sensitive information with professionalism and confidentiality.

Benefits

Medical, dental, and vision insurance
401(k) with company match
Paid time off (PTO)
And additional employee wellness programs

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

calendar managementmeeting coordinationtravel logisticsprocurement processesvendor managementcontract workflowsdocument controlapproval workflowsonboarding logisticsproject support

Soft skills

interpersonal skillsconfidentialityconflict resolutionorganizational skillscommunication skillsability to manage multiple prioritiesprofessionalismteam collaborationproblem-solvingattention to detail

Certifications

Associate’s degree in Business AdministrationAssociate’s degree in Operationsequivalent experience