Specialist, Professional Event Operations
Diabetes Youth Families
full-time
Posted on:
Location Type: Hybrid
Location: Acton • Massachusetts • 🇺🇸 United States
Visit company websiteSalary
💰 $73,950 - $110,925 per year
Job Level
JuniorMid-Level
About the role
- Own and manage event tradeshow portables program, including vendor and inventory management, shipping and customer support for internal users.
- Create and manage purchase orders, track invoices, and ensure timely vendor payments.
- Coordinate the ordering and shipment of event materials and branded assets for events.
- Collaborate with stakeholders to anticipate product needs and manage forecasting and inventory levels for event activations.
- Design pre- and post-event surveys to gather attendee feedback and generate actionable insights.
- Support the setup and troubleshooting of event tech platforms including registration, mobile apps, and engagement tools.
- Maintain shared resources and templates related to meetings and events.
- Organize and manage shared meeting folders to ensure consistent structure, easy access, and version control.
- Attendee Management for events including managing rooming lists and registration reports for ancillary events.
- Provide general support to the Professional Events team as needed.
Requirements
- 2+ years of professional work experience
- Bachelor's degree preferred
- 4 years of experience in marketing, event planning, administrative support, or related field
- Strong attention to detail and organizational skills
- Demonstrates initiative and the ability to manage multiple tasks and meet deadlines
- Excellent written and verbal communication
- Comfortable working with spreadsheets, databases, and digital platforms
- Able to work independently and part of a team
- High level of dependability with a strong sense of urgency, results-orientation, and problem-solving skills
- Experience with event registration tools and technologies such as Cvent, Swoogo, Zuant or others or demonstrated willingness to learn new technologies
- Experience with Microsoft Office Suite, SAP, Veeva and other internal technologies a plus
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off (PTO)
- And additional employee wellness programs
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event planningvendor managementinventory managementpurchase order managementinvoice trackingattendee managementdata analysissurvey designproblem-solvingresults orientation
Soft skills
attention to detailorganizational skillsinitiativetime managementwritten communicationverbal communicationteamworkdependabilityurgencymultitasking