Executive Assistant

• Calendar & Scheduling: Manage complex calendars for multiple VPs, schedule meetings and events, and prioritize requests based on urgency and importance.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Handle last-minute changes efficiently.
• Expense Management: Prepare and submit expense reports via Concur, reconcile corporate card transactions, and ensure compliance with company policies.
• Meeting & Event Support: Organize on-site and virtual meetings (MS Teams, Webex, Zoom), prepare agendas, take minutes, and track action items. Provide on-site support for HR events.
• Vendor and Purchase Order Management: Utilize SAP to create new vendor accounts and process purchase orders. Track and manage the approval process to ensure timely payments and accurate record-keeping.
• Invoice Processing: Process and track invoices, ensuring timely payment and resolving any discrepancies. Maintain accurate records of all financial transactions and communications with vendors.
• Document Preparation: Draft correspondence, presentations, reports, and spreadsheets. Gather and organize content for meetings and projects.
• Other Duties: Provide additional administrative support as needed

Executive Assistant

Executive Assistant

Executive Assistant

Senior Executive Assistant

Junior Executive Assistant