Executive Assistant

• First point of contact, in person and on phone, for executive(s).
• Maintain and protect highly confidential corporate information and communicate information within scope of authority.
• Maintain executives’ schedules by arranging meeting and appointments.
• Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
• Produce presentations for meetings as requested.
• Screen calls and route executive correspondence and emails.
• Prepare letters, emails, and presentations.
• Prepare purchase orders and check requests when necessary.
• Prepare expense reports for executive(s).
• Manage corporate American Express card usage and submit for payment.
• Coordinate and initiate conference calls and WebEx meetings.
• Arrange executive(s) domestic and international travel on an as needed basis.
• Scheduling/event management for employee and external company functions.
• Multifaceted project management as needed.
• Manage specific vendor relationships.
• Create and maintain a branded company headquarters to preserve company image.
• Perform other duties as assigned.

Executive Admin, CPXO

Executive Assistant

Executive Assistant

Senior Executive Assistant

Executive Assistant

Junior Executive Assistant