Real Estate and Facilities Coordinator

Desjardins

Real Estate & Facilities Coordinator managing capital projects, operational initiatives, and real estate improvements at Desjardins. Supporting various initiatives primarily in the Aurora office with collaboration across locations.

Posted 7/16/2026full-timeAurora • 🇨🇦 CanadaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project coordination, vendor management, and compliance with building regulations while effectively managing multiple stakeholders and projects. Proficient in sustainability initiatives and project tracking tools to ensure successful project execution.

Highest-signal resume keywords

Project CoordinationVendor ManagementSustainability InitiativesProject Tracking ToolsConstruction Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationVendor ManagementConstruction ManagementSustainabilityEnergy EfficiencyDecarbonizationDocumentation ManagementRegulatory ComplianceCADDReport Preparation

Soft Skills

CommunicationProblem-SolvingOrganizational SkillsStakeholder EngagementTeam Collaboration

Tools & Technologies

MS ProjectSmartsheetMicrosoft ExcelMicrosoft WordMicrosoft Outlook

Industry Keywords

Requests for ProposalsBuilding RegulationsConstruction SystemsFacilities ManagementProject Deliverables

About the role

Key responsibilities & impact

Coordinate and track capital projects, office renovations, tenant improvements, and building initiatives in the Aurora office while providing project support for other locations as required
Assist in developing and maintaining project schedules, tracking progress, monitoring milestones, resolving issues, and ensuring project deliverables are completed efficiently and effectively
Coordinate activities between internal stakeholders and external partners, including engineers, architects, contractors, HVAC specialists, building system consultants, and vendors to support successful project execution
Support procurement activities by assisting with the preparation, issuance, administration, and evaluation of Requests for Proposals (RFPs), as well as vendor communications and onboarding
Provide coordination support for construction projects, tenant improvements, and base building renovations, including site coordination, contractor scheduling, and issue tracking throughout project execution
Assist in the planning and implementation of energy-efficiency, sustainability, and building decarbonization initiatives, while tracking project performance, key milestones, and related documentation
Provide coordination support during building incidents and emergency situations, including assisting with communications, response activities, and the maintenance of emergency preparedness plans and documentation
Maintain organized project records, including contracts, drawings, permits, inspection reports, and consultant deliverables, while tracking regulatory requirements and supporting compliance with applicable standards, policies, and building regulations.

Requirements

What you’ll need

Bachelor's degree in Business, Real Estate, Construction Management, Engineering, Architecture or in a related field
A minimum of two years of relevant experience in project coordination, real estate, construction, or facilities management
Experience coordinating multiple projects and stakeholders in a fast-paced environment
Experience working with vendors, consultants, contractors, and service providers
Experience with project tracking tools (e.g., MS Project, Smartsheet) and CADD
Experience preparing reports, maintaining documentation, and managing project records
Experience in sustainability, energy efficiency, decarbonization, or environmental initiatives
Advanced proficiency using Microsoft Excel, Word, and Outlook
Knowledge of procurement processes, vendor management, and Requests for Proposals (RFPs)
Intermediate knowledge of construction or building systems
Available for travel in the OAW region
Must have a valid driver's license

Benefits

Comp & perks

Competitive salary and annual bonus
4 weeks of flexible vacation starting in the first year
Defined benefit pension plan that provides predictable, stable income throughout retirement
Group insurance including telemedicine
Reimbursement of health and wellness expenses and telework equipment