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About the role
Key responsibilities & impact- Provide high-quality calendar and diary management, ensuring efficient scheduling, prioritisation of meetings, and coordination across multiple time zones.
- Handle travel arrangements, both domestic and international, and handle related logistics such as itineraries and expenses
- Act as a key point of contact for the Marketing Org and Customer Experience (CX) Org, flagging priority items, and safeguarding time through proactive planning
- Coordinate and facilitate Marketing & CX rituals and attend Org/team meetings as needed, taking and circulating notes/actions, tracking follow-ups, and ensuring actions are completed
- Collaborate with your Execs & wider Depop teams to assist with preparing materials for presentations, team updates, PR/event briefings, and monthly reports as needed
- Support the coordination of internal ceremonies & socials for both the US & London based teams (including workshops, Quarterly Org All Hands, and cross-functional sessions) by handling invites, agendas, materials, and logistics
- Partner closely with the wider EA team to ensure aligned support across leadership, including occasional coverage for other Executives due to EA leave
- Remain flexible and proactive, chipping in wherever needed, understanding that responsibilities may evolve depending on business needs
- Act as the main point of contact and coordinator for visitors to the New York office and also NY/US team visits to London
- Partnering closely with the Internal Comms team, supervise the NY workplace experience, ensuring team events and activities are thoughtfully planned and delivered - and consistent with the London team experience
- Cultivate an engaging and dynamic environment & culture for NY office employees (including coordinating space bookings, and ensuring rooms are set up with the appropriate layout, signage, materials & refreshments in advance.)
Requirements
What you’ll need- Experience as an Executive Assistant, partnering with Executive Team members and working with global / distributed teams
- Willingness to accommodate UK working hours alongside US leadership team
- Hands-on experience of diary and inbox management for a C-Level professional or VP+
- Mac-literate with a good knowledge of G-Suite and Slack
- Highly professional, dependable and discrete with excellent judgement
- Ability to travel to the NY office regularly/as needed
- Previous exposure to workplace experience, operations, facilities management is a bonus
- Experience within a similar scale-up technology company or app is highly desirable
- A keen interest and passion in sustainability and fashion resale is a plus!
- A people person who can adapt to different styles of working
- An impeccably clear and professional communicator, comfortable with an informal environment but able to connect with external parties appropriately
- A dedicated organiser and multi-tasker, you can manage your own time (and someone else’s) effectively and balance multiple competing priorities effortlessly
- Pragmatic problem-solving skills, you don’t lose your cool under pressure and can quickly think of sensible solutions to a multitude of issues
- Embrace change with a positive demeanour
- Humble and comfortable with a wide range of daily tasks, with the ability to work flexibly regarding responsibilities and responsiveness
Benefits
Comp & perks- Health + Mental Wellbeing
- Choice of two medical plans covered by United Healthcare - HDHP/HSA or PPO + FSA, Dental & Vision
- Health Benefit Resources via Sequoia App, One Medical and Health Advocate
- Access to additional programs - Headspace Meditation, Legal Shield, and our Employee Assistance Programme (EAP) where you have access to a confidential support network of expert advice 24/7
- Disability and Critical Illness Insurance (UNUM)
- 401(k) Retirement Savings
- Work/Life Balance: 22 days annual leave + public holidays
- 1 company-wide day off per quarter, for you to take some time for yourself and decompress
- Impact hours: At Depop, we offer all full-time employees up to the equivalent of 2 days additional paid leave per year to volunteer.
- We allocate this time in hours to help you engage with your community with ease and flexibility.
- Ability to work abroad for 4 weeks per year
- Family Life: 18 weeks of paid parental leave for full-time regular employees
- Shared parental leave, and paid emergency parent/carer leave
- Learn + Grow: Twice yearly development chats and yearly performance reviews
- Learning budget
- Upskilling our employees with company wide training workshops, materials and resources
- Life Insurance (financial compensation of 2x your salary)
- 401(k) Retirement Savings Plan
- Depop Extras: Special milestones are celebrated with gifts and rewards!
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementdiary managementtravel arrangementslogistics coordinationmeeting prioritizationpresentation preparationnote-takingmulti-taskingfacilities managementoperations management
Soft Skills
professionalismdiscretionexcellent judgementadaptabilitycommunicationproblem-solvingflexibilityorganizational skillscollaborationproactivity