Executive Affairs Coordinator

DePaul University Athletics

Executive Affairs Coordinator providing high-level administrative and event support for university initiatives. Supporting daily operations of the Office of the SVP with strong organization and communication skills.

Posted 7/31/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $28 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and operational support capabilities, with expertise in calendar management, event coordination, and financial processing. Proficient in handling sensitive information and managing multiple tasks while maintaining attention to detail.

Highest-signal resume keywords

Calendar ManagementEvent CoordinationBudget ProcessingLogistical PlanningWritten And Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportExpense TrackingMeeting CoordinationProgram SupportRecord Keeping

Soft Skills

Attention To DetailDiscretionIndependent WorkMulti-taskingProfessional Judgment

Tools & Technologies

EmailSpreadsheetsVirtual Meeting PlatformsShared Documents

Industry Keywords

Student EngagementDiversity OutreachOperational SupportInstitutional EquityThriving Initiative

About the role

Key responsibilities & impact

Manage calendar, coordinate meetings and appearances, coordinate written correspondence, arrange travel, screen and route e-mails and outreach to the SVP.
Prepare and submit expense reports and maintain the record-keeping and general operations for the office of the Senior Vice President.
Assist with financial transactions for the Office of the SVP, BEAM.
Support Thriving Initiative events/programs and sponsored events/programs by the Office of Institutional Equity and Thriving (OIET).
Provide logistical assistance, which includes events/programs for Thriving Circle leader meetings, DePaul Belonging Collective, and large campus events for Thriving, etc.
General operational support for BEAM divisional events, focus areas and cross-functional teams, and special projects as assigned.

Requirements

What you’ll need

Bachelor's degree education and relevant administrative experience, required.
Demonstrated experience providing administrative, operational, or program support.
Proven ability to coordinate meetings, events, or projects involving multiple stakeholders.
Strong experience managing calendars, scheduling, and logistics for leaders or teams.
Ability to handle confidential and sensitive information with discretion.
Experience supporting student engagement, belonging, or mission related initiatives.
Demonstrated experience with basic budget processing, expense tracking, or purchasing procedures.
Experience assisting with communications, outreach or information distribution to diverse audiences.
Ability to manage multiple tasks and shifting priorities.
Skill in calendar management, meeting coordination, and logistical planning.
Ability to follow established processes and maintain accurate records.
Written and verbal communication skills appropriate for working with students, staff, faculty and campus partners.
Ability to work independently on assigned tasks while receiving general direction.
Attention to detail in documentation, scheduling, and financial processing.
Basic proficiency with common office and collaboration tools (email, shared documents, spreadsheets, virtual meeting platforms).
Skilled in using professional judgment and discretion with sensitive information.
Skilled in creating planning timelines to meet goals.

Benefits

Comp & perks

Working for a stable and well-known University.
Top choice medical, dental, and vision benefits.
Retirement plan matching contribution of 8%.
Tuition waivers for employees *and* dependents.
Generous paid time off, sick time, holidays, floating holidays, and more!