Knowledge and Legal Operations Coordinator

Dentons

Knowledge & Legal Operations Coordinator at Dentons facilitating legal operations and project coordination. Managing communication, financial processes, and vendor relations for enhanced operational efficiency.

Posted 6/24/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$50,000 - CA$60,000 per yearWebsite

About the role

Key responsibilities & impact

Assist in drafting, editing, and distributing internal and external communications on behalf of the KLO team.
Monitor and manage the KLO email inbox, ensuring timely responses to inquiries.
Support the administration of legal technology, knowledge management, and vendor-led sessions.
Maintain and update operational reports, user inventories, and tracking tools.
Support KLO projects and initiatives by maintaining documentation and coordinating stakeholder communications.
Organize and manage meetings, including scheduling and preparing agendas.
Support and manage financial processes related to paraprofessional expenditures and reimbursements.
Research and provide support for ad hoc projects to support the paraprofessional operations leadership team.
Support vendor relationships by coordinating book orders and online subscriptions.
Assist with passwords set-up for online legal and business research tools.

Requirements

What you’ll need

Undergraduate degree or diploma in legal studies, paralegal studies, business administration, information studies, knowledge management, or a related field preferred.
Minimum of 3-5 years of experience in legal operations, knowledge management, information and research services, project coordination, law firm administration, or a related professional services environment.
Advanced proficiency in the entire Microsoft Office, including intermediate to advanced Excel and PowerPoint skills.
Experience working with SharePoint, document management systems, knowledge management platforms, legal technology applications, or project management software.
Strong understanding of financial processes, expense tracking and reporting.
Familiarity with legal research resources, information services, records management, or knowledge management functions is considered an asset.
Strong organizational and project coordination skills, with the ability to manage multiple priorities and competing deadlines.
Demonstrated ability to work independently, exercise sound judgment, and proactively identify and resolve issues.
Bilingual language skills (French/English) is considered an asset.
Experience working with legal technology and knowledge management platforms such as iManage, Westlaw, Harvey, or similar solutions is considered an asset.

Benefits

Comp & perks

Health insurance
Extended health and mental health benefits
Paid time off
Retirement savings plans
Fitness subsidy
Parental leave top-up
Learning and development programs
Mentorship opportunities
Employee networks
Leadership development initiatives

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

legal operationsknowledge managementproject coordinationfinancial processesexpense trackingreportingdocument management systemslegal technology applicationsMicrosoft OfficeExcel

Soft Skills

organizational skillsproject coordination skillsindependent worksound judgmentproblem-solvingcommunication skillsability to manage multiple prioritiesability to meet deadlines

Certifications

undergraduate degreediploma in legal studiesdiploma in paralegal studiesdiploma in business administrationdiploma in information studiesdiploma in knowledge management