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About the role
Key responsibilities & impact- Provide effective and professional team support and coordination across a wide range of needs from managing partners’ diaries to typing legal documents and assisting with compliance matters
- Liaising directly with clients to organise meetings and events and communicate with them on administrative and certain file matters
- Taking charge of the team’s monthly billing process and managing certain client engagement requirements such as file status reports
- Assisting team authors with settlements and property transactions
Requirements
What you’ll need- A proactive approach to your work with the ability to show initiative and work on tasks unprompted whilst anticipating the needs of the team
- Impeccable time management and ability to prioritise workflow to meet deadlines
- Highly tuned administration skills
- High standards of professionalism, including communication, accuracy and attention to detail
- Strong team mentality, skilled at fostering and building internal and external relationships
- The ability to maintain confidentiality and commercial sensitivity
- Diploma in legal secretary studies or other tertiary degree
- At least three years’ experience in a similar secretary or assistant role.
- At least twelve months’ experience as legal secretary, ideally in a property/real estate team and experience completing monthly billing
- Previous experience and proficiency using Landonline, PPSR and ADSL
- A confident user of the Microsoft Office suite
Benefits
Comp & perks- $500 wellness payment annually to spend how you please
- Additional leave over the Christmas and New Year period
- Learning and development opportunities
- Lifestyle leave – ability to purchase additional leave each year
- Paid parental leave of 26 weeks/5 weeks for non-primary caregiver
- Paid parental leave top up to full salary payment for 26 weeks for the primary caregiver
- Regular social events, including Morning Teas, Friday Fives, sporting and charity events, annual balls, family Christmas parties, and an end of year function
- Dedicated wellness programme
- Pro bono opportunities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
legal document typingcompliance assistancebilling process managementsettlements assistanceproperty transactions
Soft Skills
proactive approachtime managementadministration skillsprofessionalismcommunicationattention to detailteam mentalityrelationship buildingconfidentialitycommercial sensitivity
Certifications
diploma in legal secretary studiestertiary degree