Executive Assistant

Demandbase

Executive Assistant providing comprehensive support to CEO, CFO, and CHRO at Demandbase. Managing logistics, board operations, and cross-functional projects in a hybrid working model.

Posted 5/11/2026full-timeSan Francisco • California • 🇺🇸 United StatesSeniorLead💰 $132,000 - $198,000 per yearWebsite

About the role

Key responsibilities & impact

Provide end-to-end administrative partnership. Own daily logistics, prep and follow-through across both leaders.
Manage the full board meeting cycle. Coordinate scheduling, materials production, logistics and travel for board members. Partner with the CFO and Legal to assemble board books, track action items and protect highly confidential information.
Own complex, shifting calendars across multiple time zones. Resolve conflicts with sound judgment. Build domestic and international travel itineraries. Process expenses promptly and accurately.
Handle sensitive financial, personnel and strategic information with the highest standards of professionalism. Use discretion in every interaction.
Plan and run executive staff meetings, offsites and company-wide events. Build agendas, capture decisions and drive follow-up. Partner with facilities and IT on logistics.
Build presentations and briefing materials for the CEO. Coordinate cross-functional projects sponsored by the Office of the CEO. Track progress against goals and flag risks early.
Serve as the primary point of contact for investors, board members, customers, partners and dignitaries visiting the CEO. Coordinate visits, meals and hospitality with polish.
Attend executive staff meetings, document action items, drive agendas and build strong working relationships across functions.
Work alongside leadership to stay ahead of priorities, anticipate needs and protect their time for the work only they do.

Requirements

What you’ll need

7+ years supporting C-level executives in a fast-paced, high-growth technology environment
Direct experience supporting a CEO is strongly preferred.
Strong fluency in Google Workspace, Slack, Zoom, Expensify and Zip.
Comfortable picking up new tools quickly.
You manage shifting priorities across multiple executives.
You build systems and structures to keep work moving forward.
You stay calm under pressure.
You protect confidential information.
You represent the Office of the CEO with poise.
You move fast, stay flexible and bring a steady presence to the team.
You step in wherever the need lands.
Outstanding written and verbal communication.
You anticipate needs. You think ahead. You bring solutions when you flag issues.
Bonus: Experience supporting a board of directors or partnering with a Chief of Staff.

Benefits

Comp & perks

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Soft Skills

professionalismdiscretioncalm under pressureanticipate needsstrong working relationshipsflexibilityproblem-solvingcommunicationorganizational skillstime management