Senior Executive Assistant / Secretary
Deloitte
full-time
Posted on:
Location Type: Office
Location: Jakarta • Indonesia
Visit company websiteExplore more
About the role
- Assist Partners and his/her team with scheduling appointments, including travel arrangements, and maintains updates/changes calendar as needed.
- Perform varied clerical tasks utilizing knowledge of office systems and procedures.
- Respond to questions and inquiries as needed, conducting research and follow-ups where more in-depth information is required.
- Open routes and/or answers routine correspondences.
- Process billing invoices and maintains accurate records as necessary.
- Maintain an efficient and organized filing system and monitoring documents including contracts lists, client contact database, engagement database, archived engagements, proposals, learning schedules, staff information, staff attendance and leaves, and any other pertinent information to the Partner(s) and his/her team.
- Liaise with executive assistant(s) and staff members from other teams in support of the Partner(s) and/or service line staff members.
Requirements
- Preferably a university degree holder from the following disciplines: Office Administration, Management/Commerce or related fields.
- Preferably with at least 2 years of relevant experience.
- Strong commitment to confidentiality – Able to maintain the strictest confidentiality regarding communications.
- Team Player - Ability to develop strong relationship and work with senior level executives and internal and external stakeholders.
- Communication - Excellent written, verbal, and non-verbal communication skills to work effectively.
- Interpersonal skills – including listening, facilitation, presentation.
- Service Delivery - Practical knowledge of maximizing the use of new technology to develop and improve service.
- Problem Solving Skills - Facilitates identification of problem root cause, ensures non-recurrence of problems.
Benefits
- professional development opportunities
- wellness programs
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office systemsclerical tasksbilling processingrecord maintenancefiling system managementdocument monitoringscheduling appointmentstravel arrangementsresearchdata management
Soft Skills
confidentialityteam playercommunicationinterpersonal skillsproblem solvinglisteningfacilitationpresentationrelationship buildingservice delivery
Certifications
university degree