Vice President of 3, 16 Fiduciary Services
Definiti LLC
full-time
Posted on:
Location Type: Remote
Location: Pennsylvania • United States
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Job Level
About the role
- Lead, develop and execute the strategic vision for the 3(16) Fiduciary Services Team and other emerging service offerings as assigned
- Lead and mentor a team, ensuring professional development and performance excellence
- Establish KPIs and monitor team performance to ensure service quality and compliance
- Serve as the primary authority for, and ensure timely completion of ERISA 3(16) fiduciary responsibilities, including plan administration, operational compliance, and timely filings
- Oversee the review and approval of plan transactions, distributions, and amendments in accordance with regulatory requirements
- Ensure adherence to Department of Labor (DOL) and IRS regulations, mitigating fiduciary risk for clients and the firm
- Establish and maintain policies, procedures, and workflows to ensure consistent and efficient delivery of services
- Collaborate with senior leadership to identify opportunities for service enhancements and business growth
- Drive continuous improvement initiatives to enhance efficiency and improve client experience
- Act as a subject matter expert for advisors, plan sponsors, and internal stakeholders on fiduciary responsibilities and best practices
- Resolve escalated client issues with professionalism and urgency
- Monitor regulatory changes and industry trends, updating policies and procedures accordingly
- Maintain accurate documentation and audit trails for all fiduciary activities
- Conduct regular team meetings, provide performance feedback, and foster a collaborative work environment
- Conduct regular client reviews to assess service satisfaction and identify opportunities for improvement
- Collaborate with sales and marketing to review and update marketing materials related to 3(16).
- Develop, manage, and monitor the fiduciary services department budget, ensuring alignment with organizational goals and cost efficiency
- Forecast resource needs and allocate funds to support operational priorities and growth initiatives
- Provide regular financial reporting and analysis to senior leadership
Requirements
- Deep knowledge of ERISA, DOL regulations, and fiduciary standards
- Strong verbal and written communication skills and the ability to build rapport with others remotely while working productively with limited in-person interaction
- Proven ability to manage teams and complex operational processes
- Experience with recordkeeping platforms and compliance software
- Demonstrated experience in budget planning and financial management
- Demonstrate sound judgment when making decisions and operate with discretion and integrity
- Ability to assess issues as they arise, maintain composure under pressure, and develop thoughtful and appropriate responses
Benefits
- A virtual-first work philosophy for most jobs
- 401(k) with up to 4% match
- Flexible PTO allows you to take the time you need for wellness, vacations, and personal matters. We foster a trusting environment where employees manage their workloads responsibly. Time off doesn’t accrue.
- 12 paid holidays, 2 paid floating holidays, and your birthday is a holiday
- Paid Parental Leave
- A variety of medical, dental and vision plan options including Definiti subsidized premiums
- Company-paid life insurance and short-term disability insurance
- Bonus plan eligibility
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
ERISAfiduciary standardsbudget planningfinancial managementcomplianceoperational complianceKPI establishmentperformance monitoringrecordkeeping platformscompliance software
Soft Skills
leadershipmentoringcommunicationteam managementproblem-solvingdecision-makingcollaborationclient relationship managementadaptabilityprofessionalism