Executive Assistant, Marketing

Deepgram

Executive Assistant protecting Deepgram CMO’s time and coordinating marketing leadership operations. Building AI-powered workflows for scheduling, meeting preparation, travel, and administrative efficiency.

Posted 8/18/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $127,000 - $160,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in designing Human+AI workflows and optimizing executive calendars while ensuring discretion with sensitive information. Proficient in coordinating cross-functional teams and managing competing priorities effectively.

Highest-signal resume keywords

Human+AI Workflow DesignCross-Functional CoordinationClear Communication with StakeholdersOperational Problem IdentificationExperience Supporting Senior Leaders

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

AI-Native MindsetProcess ImprovementCalendar ManagementLogistics CoordinationExpense Management

Soft Skills

Sound JudgmentDiscretionProactive Problem SolvingAnticipation of Needs

Tools & Technologies

Executive-Support ToolingAI Tools for DraftingAI Tools for SummarizingAI Tools for Automating Work

Industry Keywords

Marketing LeadershipOperational FrictionMeeting PreparationConfidential Information Management

About the role

Key responsibilities & impact

Protect and optimize the CMO's calendar by setting and re-sequencing priorities toward strategic work
Run the marketing leadership operating cadence, including staff meetings, QBRs, offsites, and planning cycles
Coordinate cross-functional work with RevOps, Comms, People, and adjacent teams
Build Human+AI workflows for scheduling, inbox triage, and meeting preparation
Identify recurring operational friction and deliver 1–2 process improvements per quarter
Own complex travel and logistics and close expenses the same day
Secure confidential and sensitive matters with discretion

Requirements

What you’ll need

AI-native mindset; actively uses and experiments with advanced AI tools
Ability to design Human+AI workflows for scheduling, drafting, and meeting preparation
Ability to build lightweight systems that eliminate recurring administrative work
Ability to identify operational problems and propose practical solutions
Experience coordinating across teams and programs
Sound judgment and discretion with confidential and sensitive information
Ability to manage competing priorities across time zones and calendars
Clear and professional communication with senior internal and external stakeholders
Ability to anticipate needs and resolve problems proactively
Typically approximately 1–3 years supporting leaders or coordinating across teams, or equivalent demonstrated experience (preferred, not required)
Prior experience supporting a senior leader or executive (preferred)
Hands-on experience with modern AI tools for drafting, summarizing, and automating repetitive work (preferred)
Familiarity with executive-support tooling, including calendar, travel, expense, and communications platforms (preferred)
Must be legally authorized to work in the United States
Must indicate whether visa sponsorship is required

Benefits

Comp & perks

Base salary range of $127,000–$160,000 for US roles; NYC, San Francisco, and Seattle range of $135,000–$172,000
AI-first operating environment with opportunities to experiment with advanced AI tools
Equal employment opportunities without regard to protected characteristics