Decentralized Masters

Virtual Assistant – Executive Assistant

Decentralized Masters

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇺🇦 Ukraine

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Job Level

JuniorMid-Level

Tech Stack

Cloud

About the role

  • - Support the Executive Assistant with daily administrative tasks and scheduling.
  • - Manage and organize shared inboxes, calendars, and task boards (e.g., Notion, ClickUp, or Asana).
  • - Prepare and format documents, reports, and presentations.
  • - Assist with travel coordination, event logistics, and expense tracking.
  • - Maintain updated records and filing systems (digital and cloud-based).
  • - Follow up on action items and ensure deadlines are met across departments.
  • - Conduct light research and data compilation for executive briefings or reports.
  • - Help organize leadership meetings, team offsites, and company-wide initiatives.
  • - Ensure confidentiality and professionalism in all communications.
  • - Proactively identify opportunities to improve efficiency and reduce manual work for the EA.

Requirements

  • - **Please submit you resume in ENGLISH**
  • - Native English speaker (or at least professional level)
  • - Proven experience as a Virtual Assistant or relevant role
  • - 2+ years of experience as a Virtual Assistant, Administrative Assistant, or Operations Support.
  • - Exceptional written and verbal English communication skills.
  • - Strong organizational and time management skills — able to handle multiple priorities.
  • - Advanced knowledge of Google Workspace (Docs, Sheets, Slides, Calendar, Drive).
  • - Proficiency with project management tools (ClickUp, Notion, Asana, or similar).
  • - Strong attention to detail and commitment to delivering high-quality work.
  • - Discreet, reliable, and trustworthy with sensitive information.
  • - A proactive problem-solver with a “no task too small” attitude.**
Benefits
  • - Competitive salary package
  • - Full time
  • - Unlimited PTO
  • - Team off-sites
  • - Young & dynamic culture with team members across 25+ countries
  • - Fully Remote with a very supportive team. You have the ability to work from anywhere in the world!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative tasksschedulingdocument preparationdata compilationtravel coordinationexpense trackingrecord maintenanceresearch
Soft skills
communication skillsorganizational skillstime managementattention to detaildiscretionreliabilitytrustworthinessproblem-solvingproactivity