Day One Biopharmaceuticals

Facilities and Workplace Operations Manager

Day One Biopharmaceuticals

full-time

Posted on:

Location Type: Hybrid

Location: United States

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Salary

💰 $128,000 - $140,000 per year

About the role

  • Oversee day-to-day office management, including lunch and snack programs, office supplies, mail and packages, equipment, kitchen, storage and shared spaces to ensure a safe, functional and well-organized work environment
  • Manage relationships with building management, maintenance and external vendors to coordinate office maintenance, repairs, space planning and workplace improvement requests
  • Support office moves, expansions, seating plans and workspace optimization
  • Establish office operational and best practices procedures, and manage related communications
  • Oversee and manage facilities budgets, including related facilities contracts and service agreements with external vendors
  • Develop process efficiency and scalability as business needs evolve
  • Lead workplace safety programs, including annual Safety Month, safety and emergency preparedness, safety protocols, emergency evacuation procedures, and ergonomic assessments
  • Conduct periodic safety reviews to ensure compliance with workplace safety programs and guidelines
  • Maintain documentation required for safety programs and building compliance
  • Plan and execute virtual, onsite and offsite corporate events, including social and learning events, All Hands, celebrations and other employee engagement activities
  • Manage event logistics, including catering, AV, space setup, vendor coordination and budget management
  • Partner with key stakeholders on culture-building initiatives, swag programs, employee experience and recognition programs to foster connection and engagement to support our remote hybrid work model
  • Partner with cross-functional stakeholders to facilitate seamless new hire onboarding experiences
  • Partner with Corporate Communications to develop and maintain relevant employee communications related to policy rollouts and other internal programs
  • Provide support for other People Team programs and initiatives, as needed

Requirements

  • Bachelor’s degree, or equivalent work experience
  • 3-5 years of experience in facilities management, workplace operations, office management and/or a related field
  • Familiarity with workplace safety programs, compliance regulations, and emergency response planning
  • Demonstrated experience in coordinating corporate events, workplace activities and culture building initiatives
  • Experience with supporting onboarding and other employee lifecycle processes
  • Strong project planning experience to drive project deliverables and execution
  • Strong organizational and problem-solving skills with ability to manage multiple priorities simultaneously
  • Strong leadership, communication and interpersonal skills to partner with people at all levels to drive decision making, effective partnership and execution
  • Proactive and resourceful with a strong ownership and accountability mindset
  • Ability to adapt to changing priorities and evolving business needs while maintaining consistency and work quality
  • Proficiency with office technologies, workplace and project management tools
  • Experience in Biotech preferred.
Benefits
  • Competitive benefits package.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
facilities managementworkplace operationsoffice managementproject planningevent coordinationsafety programsemergency response planningbudget managementprocess efficiencyworkspace optimization
Soft Skills
organizational skillsproblem-solving skillsleadership skillscommunication skillsinterpersonal skillsproactive mindsetresourcefulnessadaptabilityaccountabilitycollaboration