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Conference Event Planner II
DAWAR CONSULTING INCConference Event Planner at Dawar Consulting planning U.S.-based congresses, conferences, and related meetings. Managing logistics, vendor coordination, and event execution with a focus on process improvements.
About the role
Key responsibilities & impact- Support the planning and execution of U.S.-based congresses, conferences, and related meetings by managing event logistics, vendor coordination, registration, budgets, and operational activities.
- Partner with internal stakeholders and external vendors to ensure successful event delivery while driving process improvements and planning consistency across the team.
- Lead planning and execution of Tier 2/3 and regional congresses, ensuring timelines, deliverables, and event objectives are met.
- Coordinate registration, attendee communications, budget tracking, purchase orders, and event logistics.
- Manage congress allocation processes and maintain accurate event data and records.
- Collaborate with vendors and cross-functional teams to support seamless event execution.
- Monitor budgets, invoices, deadlines, and operational activities; proactively resolve issues.
- Maintain event assets, planning tools, playbooks, and best-practice documentation.
- Support implementation of new technologies and process improvements, including AI-enabled solutions.
- Serve as a key point of contact for congress planning operations and stakeholder support.
- Prepare post-event reports, metrics, and analysis to evaluate event success.
Requirements
What you’ll need- Bachelor’s degree required.
- 3+ years of experience in congress planning, conference management, event planning, or meeting coordination.
- Strong project management, organizational, and communication skills.
- Experience managing vendors, budgets, registrations, and event logistics.
- Ability to work effectively in a fast-paced, cross-functional environment.
- Experience in biotech, pharmaceutical, healthcare, or medical meeting environments preferred.
- Preferred Qualifications: Certified Meeting Professional (CMP), Certified Tradeshow Marketer (CTSM), or equivalent certification.
- Experience supporting scientific congresses, medical conferences, or pharmaceutical events.
Benefits
Comp & perks- Medical
- Dental
- Vision
- Paid Sick leave
- 401K
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event logisticsvendor coordinationbudget trackingregistration managementdata managementprocess improvementspost-event reportingmetrics analysisAI-enabled solutionscongress planning
Soft Skills
project managementorganizational skillscommunication skillsproblem-solvingcollaborationstakeholder managementattention to detailtime managementadaptabilityleadership
Certifications
Bachelor's degreeCertified Meeting Professional (CMP)Certified Tradeshow Marketer (CTSM)