Regional Office Coordinator – Executive Assistant

DaVita Kidney Care

Regional Office Coordinator providing administrative support to the Regional Operations Director in a healthcare organization. Responsibilities include secretarial tasks, travel arrangements, and facility coordination.

Posted 5/12/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide all secretarial support for ROD (letters, memos, faxes)
Coordinate and arrange conference calls and gather data and prepare DeNovo information as needed such as (but not limited to) proposals, bids, state walk-through of facility
Coordinate new facility open houses
Prepare Monthly Facility Report Calendar and follow through with facilities
Arrange travel plans for ROD
Proactively monitor and manage office supplies and equipment needs
Manage calendar and coordinate meetings with facility directors, administrators, and corporate personnel
Reconcile and track expense reports
Assist with creating presentations as requested
Act as facility and customer liaison for ROD
Other duties as assigned
Attend education activities, in-services, and staff meetings
Handle special projects on an as-needed and sometimes urgent basis
Understand and comply with DaVita policies and procedures (such as DaVita employment policies and procedures) as well as all state and federal regulations for patient care and services (Medicare, HIPAA, OSHA, or other governing agencies including but not limited to JCAHO)
Comply with state or federal regulations of the Injury Prevention and Safety Training Program
Able to work overtime with little or no notice
Able to travel when necessary

Requirements

What you’ll need

High school diploma or equivalent
Associate degree or professional secretarial certification a plus
2-3 years previous office coordinator experience strongly preferred
Minimum one year experience as administrative assistant strongly preferred
Minimum typing speed of 60-75 wpm
Intermediate to advanced computer skills demonstrating proficiency in the following systems:
MS Word (required)
Excel (required)
PowerPoint (required)
Business Map (preferred)
Geofinder Mapping Software (preferred)
Expensable (preferred)
Sidekick or Palm Pilot (preferred)

Benefits

Comp & perks

A "community first, company second" culture based on Core Values that really matter.
Clinical outcomes consistently ranked above the national average.
Award-winning education and training across multiple career paths to help you reach your potential.
Performance-based rewards based on stellar individual and team contributions.
A comprehensive benefits package designed to enhance your health, your financial well-being and your future.
Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.
Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
Support for you and your family: Family resources, EAP counseling sessions, access Headspace ® , backup child and elder care, maternity/paternity leave and more
Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

secretarial supportcalendar managementexpense report reconciliationpresentation creationtyping speed 60-75 wpmoffice coordinationdata preparationconference call coordinationfacility liaisonproject management

Soft Skills

communicationorganizationalproactive monitoringcustomer servicetime managementattention to detailflexibilityteam collaborationproblem-solvingadaptability

Certifications

high school diplomaassociate degreeprofessional secretarial certification