Legal Secretary

Davis Wright Tremaine LLP

Administrative Legal Secretary providing comprehensive administrative support for attorneys at Davis Wright Tremaine LLP. Role offers growth opportunities and a culture of inclusion with a hybrid work arrangement.

Posted 7/29/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $66,000 - $72,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with proficiency in document management, billing processes, and effective communication. Possesses a high degree of attention to detail and the ability to work collaboratively in a fast-paced legal environment.

Highest-signal resume keywords

Legal Document ManagementBilling Process FamiliarityMS Office ProficiencyExceptional Organizational SkillsHigh Attention to Detail

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document ManagementTime EntryBilling ManagementProofreadingTyping 75 WPMExpense ManagementProject CoordinationCalendar ManagementMulti-taskingVendor Invoice Processing

Soft Skills

Communication with FinesseTeam SupportProblem SolvingInitiativeCustomer Service Excellence

Tools & Technologies

MS WordMS ExcelMS OutlookNetDocsMS PowerPoint

Certifications & Qualifications

GEDHigh School Diploma

Industry Keywords

Legal SecretaryExecutive AssistantLaw FirmClient RecordsDocket Deadlines

About the role

Key responsibilities & impact

Document Management: Maintain up-to-date forms and collaborate with word processing on templates.
Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines.
Time Entry & Billing Management: Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills.
Expense Management: Prepare and submit expense reimbursement reports, vendor invoice processing.
Administrative Duties: Docket deadlines, maintain attorney and client records, open new client and matter files, and manage calendars.
Project Coordination: Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion.
Communicate project status clearly to all team members.
Scheduling & Logistics: Coordinate appointments, meetings, conference calls, and travel arrangements.
Ownership & Initiative: Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems.
Engagement & Innovation: Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency.
Strategic Contribution: Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals.
Team Support: Assist fellow secretaries and additional attorneys as priorities dictate.

Requirements

What you’ll need

5+ years as a legal secretary or executive assistant required; familiarity with law firm billing process is a plus
GED or High School Diploma
Demonstrated strong word processing and computer skills; proficient understanding of MS Word, MS Excel and MS Outlook required, experience with all MS Office products preferred.
Proofreading, NetDocs and PowerPoint skills desired.
Demonstrated ability to type 75 wpm on word processing equipment with a high degree of accuracy.
Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines.
Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients.
Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others.
High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role.
Firm commitment to providing customer service excellence.

Benefits

Comp & perks

Choice of health and vision insurance plans
2 paid volunteer days for qualifying community service work
Dental plan
Fertility and adoption benefit
Paid sabbatical after 13 years of service
Tuition reimbursement
Commuter benefits
Retirement contribution