Equipment Ordering and Inventory Support Specialist

DataVizion

Part-time Equipment Ordering & Inventory Support Specialist for DataVizion ensuring accurate equipment orders and inventory support. Collaborating with sales teams to track orders and manage shipments efficiently.

Posted 7/14/2026part-timeLincoln • New York • 🇺🇸 United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in order processing, inventory management, and vendor relations, ensuring accurate and timely order fulfillment. Proficient in utilizing CRM tools and Microsoft Office Suite to maintain organized documentation and support financial reconciliation.

Highest-signal resume keywords

Order ProcessingInventory ManagementVendor RelationsCRM Tools ProficiencyMicrosoft Office Suite Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Order ProcessingInventory ManagementData EntryPurchasingOrder DocumentationReconciliationEmail ProficiencySpreadsheet ProficiencyWeb-Based Ordering Systems

Soft Skills

Attention to DetailOrganizational SkillsProblem-Solving

Tools & Technologies

CRM ToolsMicrosoft Office Suite

Industry Keywords

Equipment OrdersVendor ConfirmationsPacking SlipsPurchase OrdersInvoicing Discrepancies

About the role

Key responsibilities & impact

Turn approved quotes into clean, accurate equipment orders.
Place orders with distributors and vendors, confirming pricing, availability, and lead times before anything goes out.
Track every open order and reconcile vendor confirmations with the original quote, so surprises are caught early rather than at delivery.
Receive incoming shipments and verify what arrived against packing slips and purchase orders.
Maintain accurate inventory records for equipment in transit, in stock, or awaiting deployment.
Keep order documentation organized and audit-ready.
Partner with finance to match POs and resolve invoicing discrepancies as they arise.

Requirements

What you’ll need

High school diploma or equivalent
At least 1 year of experience in order processing, purchasing, inventory, data entry, or a similar administrative role, or an equivalent combination of education and experience.
Working proficiency with email, spreadsheets, and web-based ordering or inventory systems.
Proficiency with CRM tools and Microsoft Office Suite.
A passion for technology and the drive to continuously learn.
Consistent availability during standard business hours
Legally authorized to work in the United States.

Benefits

Comp & perks

Health insurance
Flexible work arrangements