Char Retrieval Specialist

Datavant

Chart Retrieval Specialist retrieving medical records across various provider offices. Join Datavant's mission to secure and utilize health data.

Posted 6/29/2026part-timeSt Louis • Montana • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Visit various provider offices to scan or upload the assigned medical record charts, utilizing various EMR systems and using your Datavant provided laptop and equipment
Work an average of 20-28 hours per week, with a fluctuating schedule that provides potential opportunities to increase hours during busier months
Professionally engage with healthcare providers while retrieving the required medical records, maintaining consistent communication with your remote team, providing daily updates regarding progress, challenges, and completed tasks.
Access and manage your weekly schedule through Datavant systems, ensuring all appointments are confirmed and tracked and arriving at pre-scheduled appointments prepared and on time
Use designated platform to confirm the correct charts for retrieval, accurately mark them as retrieved upon completion, and troubleshooting any technical issues as they arise
Work independently to meet department goals for chart retrieval accuracy and efficiency
Complete end-of-day activities in designated company systems including daily logging of work hours into time management system and daily logging of mileage and reimbursements into expense reporting system
Adhere to the Company’s Code of Conduct and policies and maintain HIPAA compliance
Cross-train in multiple departments to provide support and supplement additional hours as needed
If desired, travel opportunities may be available with assignments in different geographic areas as needed
Assist with additional work duties or responsibilities as evident or required

Requirements

What you’ll need

High School Diploma or equivalent required
Availability between 8am-5pm at least three consecutive days per week required
Must have a reliable, insured personal vehicle. Must have the ability to drive and have a valid driver's license in good standing
Must have reliable internet service and a phone with ability to communicate with remote supervisors
Basic computer skills – ability to scan documents, save files, rename files, create folders, and upload to secure servers
Proven track record of punctuality, reliability, quality work, and ability to follow directions
Ability to work independently with minimal supervision
Ability to troubleshoot and/or overcome technical issues as they arise
Highly dependable - arriving to appointments on time and maintaining clear communication with supervisor and Regional Team
Business casual attire and a high level of professionalism required at all times
Access to a high-speed internet connection
Positive attitude and the desire to learn through training (full five-day training program begins upon hire)
Ability to roll and lift a 45lb equipment case for medical chart retrievals or maneuver a 25lb soft case.

Benefits

Comp & perks

Mileage reimbursement & per chart incentive
Paid training and support necessary for you to succeed in this role.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Basic Computer SkillsDocument ScanningFile ManagementData UploadingChart Retrieval Accuracy

Soft Skills

PunctualityReliabilityProfessionalismPositive AttitudeAbility to Follow Directions

Certifications

High School Diploma or EquivalentValid Driver's License