Administration Coordinator

Datacom

. Create and manage purchase order requests.

Posted 5/26/2026full-timeManila • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Create and manage purchase order requests.
Update and track purchase orders through their lifecycle.
Coordinate with Accounts team and Business Operations to ensure timely processing and resolution of any issues.
Review and validate invoices for accuracy and completeness.
Input invoice details into the relevant systems.
Track invoice status and ensure timely payments.
Support Account Managers/Directors in preparing data and documentation for contract renewals as well as updating the relevant systems (i.e., Sharepoint, Salesforce, Presales Hub, Renewal Review Gate packs)
Assist in overall contract management, including tracking key milestones and deliverables.
Maintain and organise the document repository for Experience Technology customers
Ensure all documents are up-to-date, accessible, and properly archived.
Maintain and update key customer details, license quantities, renewal dates, services and products across all Experience Tech customers in our single document management portal.
Maintain and update templates for Statements of Work (SOW) and Change Orders.
Assist Account Managers/Directors in preparing for quarterly business reviews with customers.
Prepare data and compile information for review decks and presentations.
Provide general support and coordination to Account Managers/Directors as needed, especially during the onboarding of new Experience tech customers across Australia and New Zealand.
Handle various administrative tasks to ensure smooth operation of account management processes.

Requirements

What you’ll need

**Knowledge**
- Basic Understanding of business requirements and IT deliverables demanded by the client(s) to provide administrative support.
- Strong administration knowledge, including project support and Microsoft Office
**Experience**
- Relevant experience that has the required skills for the role
- Experience in administration role and project support.
**Skills**
- Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
- Excellent communication skills, both written and verbal.
- Attention to detail and accuracy in handling data and documentation.
- Proficiency in Microsoft Office (Word, Excel, Powerpoint) and familiarity with relevant software tools
- Ability to work with cross functional teams and stakeholders
- Time Management

Benefits

Comp & perks

Our office is at BGC Taguig and we have hybrid work setup(Twice a week) and a flexible work schedule and we promote Work-Life balance, and an APAC focus means no graveyard shifts!**
We also provide exciting perks such as spotter fees, HMO with Free 4 Dependents, Leave credits, Performance bonuses, and a work-life balance environment.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

purchase order managementinvoice validationcontract managementdata preparationdocument managementtemplate managementadministrative supportproject supportattention to detailtime management

Soft Skills

organizational skillscommunication skillsability to manage multiple taskscross-functional teamworkproblem resolutionsupport coordinationcustomer serviceadaptabilitycollaborationanalytical skills