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About the role
Key responsibilities & impact- Support operational and administrational functions such as recruitment procedures and practices
- Ensure consistency in use of systems, processes and practices.
- Provides regular updates to Head of operations and other Key Internal stakeholders
- Manage incoming staff queries promptly and courteously.
- Provide comprehensive administrative and clerical support, including purchasing items, filing, managing documents, ordering stationery and coordinating gift arrangements.
- Handle the receiving, ordering, and dispatching of deliveries and merchandise.
- Maintain awareness of staff movements in and out of Smartly.
- Prepare internal staff communications and documents as needed.
- Schedule appointments, travel bookings and meetings as required.
- Coordinate office services as required such as cleaners and maintenance companies.
- Assist with HR activities such as maintaining contact information, providing recruitment support, and facilitating on and off boarding processes.
- Plan, coordinate, and execute staff engagement activities including workshops, functions, social events.
- Coordinate responses and survey information relating to events.
- Prepare and send staff communications and manage logistics for events.
- Organise suitable catering for events and workshops, in office staff lunches.
- Maintain a continual focus on identifying and implementing process improvements to enhance efficiency.
- Recommend best practice and system improvements to optimise operations.
- Support the implementation of new operational policies and processes.
- Collaborate with cross functional teams to enhance the overall customer experience.
- Coordinate process improvement projects to achieve targeted outcomes.
- Ensure internal staff receive appropriate training and education on operational processes.
- Develop and nurture relationships with internal key stakeholders such as Sales and Services, Marketing and Learning and Development.
- Develop and nurture relationships with external stakeholders and suppliers.
- Engage and actively seek feedback and input from other managers on plans, activities, and team performance.
- Report all hazards or unsafe situations.
- Report all accidents/incidents including near misses.
- Work safely and use protective equipment as required.
- Attend Health and Safety Training.
- Attend First Aid Training.
- Carry out other duties as required.
Requirements
What you’ll need- 2 years' work experience in relevant operational support, administration, or HR coordination roles.
- Demonstrated experience in event planning and execution.
- Previous experience in administration and human resources is highly desirable.
- Strong background in systems and process improvement.
- Experience in writing and internal communications.
- Proven track record in providing customer and administration support.
- Proficiency in MS Office Applications.
- Familiarity with working in databases and CRM systems.
- Ability to prioritise tasks and workload.
- Self-driven and proactive approach to tasks.
- Takes initiative and is action orientated.
- Adaptable and flexible in changing environment.
- Committed to achieving results and meeting goals.
- Upholds integrity and fosters trust.
- Effective communication both verbal and written.
- Strong problem-solving abilities.
- Collaborate effectively within teams.
- Pays close attention to detail and accuracy.
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Datacom Website LinkedIn All Job Openings 5001 - 10000 employees Founded 1974 ☁️ SaaS 🏢 Enterprise 🔒 Cybersecurity SaaS
- Enterprise
- Cybersecurity Datacom is a leading technology company in Australasia, providing a wide range of services including enterprise application development, cloud solutions, network services, managed IT services, and cybersecurity. With expertise in data intelligence, software engineering, and digital customer experiences, Datacom helps businesses adapt, innovate, and thrive. They offer specialized solutions across various industries such as agriculture, education, and financial services, focusing on optimizing business processes and enhancing customer engagement. Their cloud strategy aligns with business strategy, ensuring seamless adoption and operation across leading cloud technologies. Datacom values sustainability and community engagement, aiming to make a positive difference in people's lives through technology. Operations Coordinator 🔥 1 minute ago 🏢🏡 Lower Hutt – Hybrid ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨🎓 No degree required Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Support operational and administrational functions such as recruitment procedures and practices
- Ensure consistency in use of systems, processes and practices.
- Provides regular updates to Head of operations and other Key Internal stakeholders
- Manage incoming staff queries promptly and courteously.
- Provide comprehensive administrative and clerical support, including purchasing items, filing, managing documents, ordering stationery and coordinating gift arrangements.
- Handle the receiving, ordering, and dispatching of deliveries and merchandise.
- Maintain awareness of staff movements in and out of Smartly.
- Prepare internal staff communications and documents as needed.
- Schedule appointments, travel bookings and meetings as required.
- Coordinate office services as required such as cleaners and maintenance companies.
- Assist with HR activities such as maintaining contact information, providing recruitment support, and facilitating on and off boarding processes.
- Plan, coordinate, and execute staff engagement activities including workshops, functions, social events.
- Coordinate responses and survey information relating to events.
- Prepare and send staff communications and manage logistics for events.
- Organise suitable catering for events and workshops, in office staff lunches.
- Maintain a continual focus on identifying and implementing process improvements to enhance efficiency.
- Recommend best practice and system improvements to optimise operations.
- Support the implementation of new operational policies and processes.
- Collaborate with cross functional teams to enhance the overall customer experience.
- Coordinate process improvement projects to achieve targeted outcomes.
- Ensure internal staff receive appropriate training and education on operational processes.
- Develop and nurture relationships with internal key stakeholders such as Sales and Services, Marketing and Learning and Development.
- Develop and nurture relationships with external stakeholders and suppliers.
- Engage and actively seek feedback and input from other managers on plans, activities, and team performance.
- Report all hazards or unsafe situations.
- Report all accidents/incidents including near misses.
- Work safely and use protective equipment as required.
- Attend Health and Safety Training.
- Attend First Aid Training.
- Carry out other duties as required. 🎯 Requirements
- 2 years' work experience in relevant operational support, administration, or HR coordination roles.
- Demonstrated experience in event planning and execution.
- Previous experience in administration and human resources is highly desirable.
- Strong background in systems and process improvement.
- Experience in writing and internal communications.
- Proven track record in providing customer and administration support.
- Proficiency in MS Office Applications.
- Familiarity with working in databases and CRM systems.
- Ability to prioritise tasks and workload.
- Self-driven and proactive approach to tasks.
- Takes initiative and is action orientated.
- Adaptable and flexible in changing environment.
- Committed to achieving results and meeting goals.
- Upholds integrity and fosters trust.
- Effective communication both verbal and written.
- Strong problem-solving abilities.
- Collaborate effectively within teams.
- Pays close attention to detail and accuracy. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event planningadministrationHR coordinationsystems improvementprocess improvementinternal communicationscustomer supportMS Office ApplicationsdatabasesCRM systems
Soft Skills
prioritizationself-drivenproactiveinitiativeadaptabilitycommitment to resultsintegrityeffective communicationproblem-solvingteam collaboration
Certifications
Health and Safety TrainingFirst Aid Training