Recruiting Coordinator
Prolifics
Talent Administrator
Daniels Health
full-time
Posted on:
Origin: • 🇺🇸 United States • Illinois
Visit company websiteSalary
💰 $23 - $25 per hour
Job Level
Mid-LevelSenior
About the role
- Coordinate interview scheduling with candidates and hiring teams, often across multiple time zones.
- Manage and send calendar invites with complete and accurate information (location, attendees, interview format, etc.).
- Track candidate availability and confirm logistics ahead of interviews.
- Ensure timely collection and documentation of interview feedback in ATS (e.g., Lever), ensuring compliance with internal standards (e.g., Metaview).
- Maintain strong communication with candidates to provide updates and ensure a positive experience throughout the process.
- Audit and manage the shared Talent inbox (e.g., monitoring replies from job boards like Indeed).
- Update and maintain accurate records in the applicant tracking system (ATS), including candidate status, notes, and documentation.
- Post open roles on internal and external platforms.
- Support the maintenance of recruitment reports and dashboards.
- Conduct reference checks and track completion.
- Draft and distribute offer letters, ensuring accuracy and timely delivery.
- Manage the offer process through to clearance, including background checks, document collection, and onboarding preparation.
- Own the process for internal candidate tracking and coordination.
- Serve as a liaison between recruiters, hiring managers, and candidates.
- Prepare interview materials such as guides, agendas, and feedback forms.
- Help standardize interviewer evaluation processes and ensure completion post-interview.
- Maintain organized and compliant candidate files and documentation.
- Drive the organization and upkeep of digital file management systems.
- Identify inefficiencies in scheduling, feedback collection, or communication and proactively suggest process improvements.
- Ensure recruitment processes align with labor laws, DEI standards, and company policies.
Requirements
- Experience in recruitment coordination, HR administration, or a similar role advantageous (not required)
- Strong organizational and time management skills; able to manage competing priorities.
- Technical aptitude to support applicant tracking systems (e.g., Lever) and calendar management tools (e.g., Outlook, Microsoft teams).
- Excellent written and verbal communication skills.
- Discretion in handling confidential candidate information.
- A proactive, solutions-oriented mindset.
