Administration

• Coordinate interview scheduling with candidates and hiring teams, often across multiple time zones.
• Manage and send calendar invites with complete and accurate information (location, attendees, interview format, etc.).
• Track candidate availability and confirm logistics ahead of interviews.
• Ensure timely collection and documentation of interview feedback in ATS (e.g., Lever), ensuring compliance with internal standards (e.g., Metaview).
• Maintain strong communication with candidates to provide updates and ensure a positive experience throughout the process.
• Audit and manage the shared Talent inbox (e.g., monitoring replies from job boards like Indeed).
• Update and maintain accurate records in the applicant tracking system (ATS), including candidate status, notes, and documentation.
• Post open roles on internal and external platforms.
• Support the maintenance of recruitment reports and dashboards.
• Conduct reference checks and track completion.
• Draft and distribute offer letters, ensuring accuracy and timely delivery.
• Manage the offer process through to clearance, including background checks, document collection, and onboarding preparation.
• Own the process for internal candidate tracking and coordination.
• Serve as a liaison between recruiters, hiring managers, and candidates.
• Prepare interview materials such as guides, agendas, and feedback forms.
• Help standardize interviewer evaluation processes and ensure completion post-interview.
• Maintain organized and compliant candidate files and documentation.
• Drive the organization and upkeep of digital file management systems.
• Identify inefficiencies in scheduling, feedback collection, or communication and proactively suggest process improvements.
• Ensure recruitment processes align with labor laws, DEI standards, and company policies.

Talent Administrator

Senior Snowflake Administrator

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Medical Review Director

Medical Review Director

Client Experience Administrator