Executive Administrative Support III

Daimler Truck North America

Executive Assistant providing high-level support to Marketing leadership at Daimler Truck. Managing schedules, travel, and administrative tasks in a fast-paced environment.

Posted 5/24/2026full-timePortland • Oregon • 🇺🇸 United StatesMid-LevelSenior💰 $28 - $36 per hourWebsite

About the role

Key responsibilities & impact

Serve as the primary administrative partner to the General Manager of Marketing and Strategy, supporting day-to-day operational and administrative needs
Provide scheduling support for four additional Marketing Directors, ensuring efficient coordination across calendars and time zones
Manage a complex and dynamic calendar, cross-functional meetings, vendor calls, and leadership forums
Coordinate domestic and international travel, including itineraries, accommodations, agendas, and expense reports
Prepare and organize meeting materials, including agendas, deck coordination, and briefing notes
Act as a key point of contact between the Marketing Director(s) and internal partners
Maintain discretion while handling confidential business information
Anticipate scheduling conflicts around key projects and events, offering proactive solutions
Assist with travel planning as requested, aligned with business priorities and company travel policies
Support planning and coordination for leadership meetings, offsites, and events
Help maintain organization and consistency across marketing leadership

Requirements

What you’ll need

3+ years of experience supporting senior leaders in a fast-paced corporate environment or an Associates Degree + 1 year experience or a Bachelors Degree
Proven experience managing complex calendars and travel for multiple people
Strong organizational skills with the ability to manage frequent changes and competing priorities
Excellent written and verbal communication skills
High level of professionalism, discretion, and emotional intelligence
Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel, PowerPoint)
Comfortable working independently while partnering closely with executive leaders
An attached resume is required

Benefits

Comp & perks

401k company contribution with company match up to 8 %
Non-elective company contribution of 3 - 7% depending on age
Starting at 4 weeks paid vacation
13+ calendar holidays
8 weeks paid parental leave
Employee assistance program
Comprehensive healthcare plans and wellness programs
Onsite fitness (at some locations)
Tuition assistance
Volunteer paid time off
Short-term and long-term disability plans

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel coordinationmeeting preparationagenda coordinationexpense reportingconfidential information handlingscheduling conflict resolutionevent planning

Soft Skills

organizational skillscommunication skillsprofessionalismdiscretionemotional intelligenceindependenceproactive problem solving

Certifications

Associates DegreeBachelors Degree