Regional Contracts Coordinator

Daikin Applied Americas

Regional Contracts Coordinator at Daikin Applied managing contract proposals and database integrity. Involves assisting sales teams and preparing documentation for contracts in HVAC sector.

Posted 6/26/2026full-timeRemote • Alabama, Florida, North Carolina, South Carolina, Tennessee • 🇺🇸 United StatesMid-LevelSenior💰 $32 - $52 per hourWebsite

About the role

Key responsibilities & impact

Assist with data entry and maintaining the integrity of the local office database including forecast reports, opportunity reports, opportunity reassignments, maintenance, etc.
Assist in completing change order proposals and booking the related change orders within the order management system, including updating office file as required
Assist in the preparation of customer proposals, PowerPoint presentations, letters, spreadsheets, certificates of insurance, pre-qualification questionnaires, and order legal paperwork and forms to aid in finalization of contract award
Set up project files and complete daily, weekly, or monthly project-related reporting forms; file, fax, or copy project documents
Coordinate meetings for sales teams
Manage incoming and outgoing project-related mail, contract documents, submittals, and design documents as necessary
Assist in updating and scheduling service labor, material, and subcontract labor for the purpose of projecting planned project costs
Assist in managing the contract closeout process to ensure the timely closure of projects
Complete requests for information, invoices, statements, owner-directed insurance, etc.
Research and reconcile contract mischarges
Travel for in-person meetings approximately once per month
Support the administration of maintenance agreements, including the input of new agreements and renewals within internal systems
Review maintenance agreement renewals for profitability and coordinate with Sales and District Managers to obtain escalation approvals as needed
Distribute renewal agreements to customers, confirm receipts, and proactively follow up to drive timely execution
Track renewal status and partner with Sales teams when additional engagement is required to secure agreements
Validate completed renewals to ensure all legal, credit, and internal approval requirements are met
Communicate renewal status updates regularly with Sales staff and District Managers to ensure visibility and alignment

Requirements

What you’ll need

Associate's Degree or Equivalent Experience
5-7+ years of related experience in a sales environment
Bachelor’s degree may be considered in lieu of work experience
Experience with Salesforce and/or any other sales tracking software (Preferred)
Proficient knowledge of Microsoft Office Suite

Benefits

Comp & perks

Multiple medical insurance plan options + dental and vision insurance
401K retirement plan with employer match
Paid time off and company paid holidays
Paid sick time in accordance with the federal, state and local law
Tuition Reimbursement after 6 months of continuous service

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entrydatabase managementchange order proposalsproject reportingcontract managementinvoice processingcontract reconciliationmaintenance agreementssales trackingMicrosoft Office Suite

Soft Skills

communicationorganizationcoordinationattention to detailtime managementproactive follow-upcollaborationproblem-solvingcustomer serviceteamwork

Certifications

Associate's DegreeBachelor's Degree