Rebate Filing, Reconciliation Specialist

CYBOT

Detail-oriented Rebate Filing & Reconciliation Specialist supporting rebate operations across Sonepar USA OpCos. Ensuring accuracy and compliance while collaborating with Finance and Pricing teams.

Posted 6/25/2026full-timeRemote • California • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Oversee rebate filing activities across OpCos to ensure accuracy, compliance, and timeliness
Maintain rebate structures (“phantoms”) within ERP systems
Partner with Finance and Pricing teams to validate filings and support month-end close
Investigate and resolve reconciliation variances and data discrepancies
Collaborate with OpCos and stakeholders to identify root causes and drive solutions
Track open issues, escalate risks, and ensure timely resolution
Maintain and enhance rebate SOPs across OpCos
Drive adoption of standardized processes and controls
Develop training materials and job aids to support consistency
Maintain rebate tracking and reporting across the organization
Analyze trends, highlight risks, and provide actionable insights
Deliver updates to leadership and stakeholders
Support vendor-led rebate and system implementations
Coordinate ERP setup, testing, and go-live readiness
Partner with IT and business teams to ensure smooth rollout and adoption

Requirements

What you’ll need

4+ years of experience in rebate processing, pricing operations, AR, or a related function
Experience supporting month-end close and reconciliation processes
Strong Excel skills (pivot tables, lookups)
Experience working in ERP systems
Ability to manage multiple priorities in a high-volume, deadline-driven environment
Strong attention to detail and problem-solving skills
Comfortable working cross-functionally and influencing without direct authority
Clear communication skills—able to share updates, risks, and recommendations with stakeholders
Bachelor's degree in Business, Finance, Analytics, Information Systems, or related field (or equivalent experience)

Benefits

Comp & perks

Healthcare plans
Dental & vision
Paid time off
Paid parental leave
401(k) retirement savings with company match
Professional and personal development programs
Opportunity to become a shareholder
Employer-paid short- and long-term disability
Employer-paid life insurance for spouse and dependents
Robust wellness program
Gym reimbursement
Employee Assistance Program (EAP)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

rebate processingpricing operationsaccounts receivablemonth-end closereconciliation processesExcelERP systemsdata analysistrend analysisreporting

Soft Skills

attention to detailproblem-solvingcross-functional collaborationinfluencing without authorityclear communicationtime managementprioritizationstakeholder engagementtraining developmentrisk management