Fleet and Compliance Specialist
CYBOT
full-time
Posted on:
Location Type: Office
Location: Katy • Texas • United States
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About the role
- Maintain complete, accurate, and compliant Driver Qualification Files (DQFs) for all non‑CDL drivers.
- Track and manage recurring compliance requirements such as MVR reviews, license status verification, and internal driver acknowledgements.
- Ensure documentation is current, audit‑ready, and aligned with company policy and applicable DOT regulations.
- Monitor, review, and respond to Driver Vehicle Inspection Reports (DVIRs).
- Coordinate with fleet maintenance and operations teams to ensure vehicle defects or safety concerns are documented, corrected, and properly closed.
- Support the driver onboarding process by collecting, reviewing, and organizing all required driver safety and compliance documentation.
- Track completion of required training, certifications, and periodic refresher requirements.
- Assist with distributing safety communications, policy updates, and procedural acknowledgements.
- Track and document safety incidents, near misses, and internal investigations involving drivers or company vehicles.
- Maintain records of corrective actions, retraining, and follow‑up activities.
- Act as a central point of coordination between Operations, Safety, HR, and Fleet teams related to driver compliance matters.
- Maintain driver and vehicle records within fleet and safety systems such as Fleetio, Lytx Dashcams, and Safety Culture.
Requirements
- High school diploma or equivalent required; associate’s degree or higher preferred.
- Prior experience in DOT compliance, fleet administration, safety coordination, or logistics support is preferred but not required.
- Working knowledge of DOT regulations related to non‑CDL commercial drivers and light‑/medium‑duty fleets is a strong plus.
- 5+ or more years of management experience preferred in addition to a strong business acumen in distribution supply chain processes.
- Bachelor’s degree or equivalent experience in the field of quality management.
- Lean Six Sigma Management or 5s certified, preferred.
- Must have valid driver’s license.
- Ability to travel up to 25% of the time.
- Willingness to work additional hours to meet deadlines.
- Able to lift to 50 pounds, unassisted.
Benefits
- Healthcare plans
- Dental & vision
- Paid time off
- Paid parental leave
- 401(k) retirement savings with company match
- Professional and personal development programs
- Opportunity to become a shareholder
- Employer-paid short- and long-term disability
- Employer-paid life insurance for spouse and dependents
- Robust wellness program
- Gym reimbursement
- Employee Assistance Program (EAP)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
DOT compliancefleet administrationsafety coordinationlogistics supportdriver qualification filesMVR reviewslicense status verificationdriver onboardingsafety incident trackingcorrective actions documentation
Soft Skills
management experiencebusiness acumencoordinationcommunicationattention to detailproblem-solvingorganizational skillsability to meet deadlineswillingness to work additional hoursability to lift 50 pounds
Certifications
Lean Six Sigma Management5s certificationvalid driver's license