CXM Direct

Senior Executive Assistant

CXM Direct

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇧🇬 Bulgaria

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Job Level

Senior

About the role

  • **Position Title:** Business Manager to the CEO
  • **Reporting Line:** Reports directly to the Chief Executive Officer (CEO).
  • **Location:** Preferably Cyprus but certainly in the European time zone. Fully remote job.
  • **General Purpose:**Supports the CEO by managing administrative, operational, and selected management responsibilities—enabling the CEO to focus on high-value strategic initiatives. Acts as a trusted extension of the CEO to ensure effective follow-through on priorities, negotiations, and organizational execution.
  • **Specific Objectives (~12 months):**
  • - Gain a deep understanding of the company’s operational model, key stakeholders, and internal dynamics to the extent of confidently engaging in and interpreting all CEO-level internal and external discussions.
  • - Own the planning, facilitation, and follow-up of management team meetings, ensuring agendas are strategically aligned and action items are executed in a timely manner.
  • - Independently follow up with all direct reports to the CEO on operational and non-strategic matters, ensuring timely resolution and clear communication flow.
  • - Plan and coordinate the CEO’s schedule, including engagements with key internal and external stakeholders, to maximize strategic impact and time efficiency.
  • **Key Activities:**
  • - Coordinate and manage the CEO’s calendar, prioritizing meetings and engagements that align with strategic goals.
  • - Prepare agendas, materials, and post-meeting follow-ups for executive and management meetings, ensuring clear accountability.
  • - Serve as a liaison between the CEO and direct reports for operational matters, tracking progress on delegated tasks and initiatives.
  • - Monitor internal and external communications to provide the CEO with timely context and insights, enabling effective decision-making.
  • - Conduct targeted research and prepare briefing materials to support the CEO’s decision-making, communications, and external engagements.
  • - Organize and manage recurring leadership routines, including 1:1s with direct reports and Board-related interactions, ensuring consistency, documentation, and follow-through.

Requirements

  • **Key Competences:**
  • - Strong business acumen with the ability to grasp complex organizational dynamics and operational models.
  • - Exceptionally well-organized, with proven ability to manage schedules, meetings, and follow-ups across multiple stakeholders.
  • - Culturally intelligent and effective in multinational, diverse environments.
  • - Strong interpersonal skills with the ability to build trust, communicate diplomatically, and influence without authority.
  • - High adaptability and dependability in managing shifting priorities and urgent requests.
  • - Skilled at setting and managing priorities in fast-paced, high-pressure environments.
  • - Familiarity with fintech or, preferably, trading businesses, including terminology, pace, and operating culture.
  • **Likely Current Job:**
  • - Senior Executive Assistant or Personal Assistant with a track record of driving business execution beyond traditional administrative responsibilities.
  • - Business Manager or similar role focused on operational follow-through and executive support.
  • - Project Manager experienced in coordinating leadership-level priorities and cross-functional execution.
Benefits
  • Fully remote role
  • ● Excellent Fringe Benefits
  • ● Competitive pay
  • ● Localized holidays and vacation benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft skills
business acumenorganizational skillsinterpersonal skillscultural intelligenceadaptabilitydependabilityinfluence without authoritycommunication skillsprioritizationtime management