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HR & Office Management Specialist
Custom SurgicalHR & Office Management Specialist at Custom Surgical, focused on people and office functions. Supporting a lean team with HR tasks, office management, and financial documentation in the medtech field.
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
HR managementpayroll preparationemployment law compliancedocument managementfinancial documentationoffice managementtraining deliveryvendor managementinvoice collectionteam event planning
Soft Skills
organizational skillsattention to detailownership mindsetcommunication skillsproblem-solvinginterpersonal skillsadaptabilitytime managementcollaborationcustomer service
Tools & Technologies
KenjoGoogle SheetsMicrosoft OfficeHR systemsdigital toolsspreadsheets
Certifications & Qualifications
completed degreevocational training
Industry Keywords
HR processesonboardingemployment contractsattendance managementleave managementMunich officeGerman employment lawexternal service providersproduct registrationfinancial operations
About the role
Key responsibilities & impact- Own the end-to-end onboarding process for new hires
- Draft and manage employment contracts, references, and people-related documents
- Maintain and optimize Kenjo, our HR system
- Support payroll preparation and coordinate with external providers
- Support employees on day-to-day HR matters such as attendance, leave, and general queries
- Support the preparation and delivery of training
- Help ensure HR processes stay compliant with German employment law, working with external advisors where needed
- Own the day-to-day running of our Munich office, keeping it organized, well-stocked, and functioning
- Manage post, deliveries, supplies, and relationships with office vendors
- Plan and organize team events
- Support communication with external service providers and consultants
- Support documentation for product registration in other countries
- Manage payments and invoice collection
- Help maintain orderly financial and operational documentation
Requirements
What you’ll need- At least 2 years of relevant experience in HR, office management, operations, finance, payroll, or a comparable function
- Completed degree or vocational training (Ausbildung) — all fields welcome!
- Based in Munich, or able to work on-site in our Munich office
- Near-native German proficiency. Much of the documentation and communication is conducted in German, including interactions with German-speaking authorities and stakeholders
- Excellent English skills for communication within our international team
- A hands-on, ownership mindset. You take care of what needs doing and keep things running without being asked
- Strong organizational skills and meticulous attention to detail
- Comfortable working with digital tools and spreadsheets (e.g. Google Sheets, Microsoft Office) and HR systems
Benefits
Comp & perks- Flexible working arrangements and home office
- Wellpass or Deutschlandticket
- Real ownership from day one
- A lean, international team where your work is visible and your impact is measurable