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HR & Office Management Specialist
Custom SurgicalHR & Office Management Specialist at Custom Surgical, focused on people and office functions. Supporting a lean team with HR tasks, office management, and financial documentation in the medtech field.
About the role
Key responsibilities & impact- Own the end-to-end onboarding process for new hires
- Draft and manage employment contracts, references, and people-related documents
- Maintain and optimize Kenjo, our HR system
- Support payroll preparation and coordinate with external providers
- Support employees on day-to-day HR matters such as attendance, leave, and general queries
- Support the preparation and delivery of training
- Help ensure HR processes stay compliant with German employment law, working with external advisors where needed
- Own the day-to-day running of our Munich office, keeping it organized, well-stocked, and functioning
- Manage post, deliveries, supplies, and relationships with office vendors
- Plan and organize team events
- Support communication with external service providers and consultants
- Support documentation for product registration in other countries
- Manage payments and invoice collection
- Help maintain orderly financial and operational documentation
Requirements
What you’ll need- At least 2 years of relevant experience in HR, office management, operations, finance, payroll, or a comparable function
- Completed degree or vocational training (Ausbildung) — all fields welcome!
- Based in Munich, or able to work on-site in our Munich office
- Near-native German proficiency. Much of the documentation and communication is conducted in German, including interactions with German-speaking authorities and stakeholders
- Excellent English skills for communication within our international team
- A hands-on, ownership mindset. You take care of what needs doing and keep things running without being asked
- Strong organizational skills and meticulous attention to detail
- Comfortable working with digital tools and spreadsheets (e.g. Google Sheets, Microsoft Office) and HR systems
Benefits
Comp & perks- Flexible working arrangements and home office
- Wellpass or Deutschlandticket
- Real ownership from day one
- A lean, international team where your work is visible and your impact is measurable
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
HR managementpayroll preparationemployment law compliancedocument managementfinancial documentationoffice managementtraining deliveryvendor managementinvoice collectionteam event planning
Soft Skills
organizational skillsattention to detailownership mindsetcommunication skillsproblem-solvinginterpersonal skillsadaptabilitytime managementcollaborationcustomer service
Certifications
completed degreevocational training