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About the role
Key responsibilities & impact- Own the full scheduling experience including interview coordination so every candidate and interviewer shows up informed, prepared, and on time.
- Represent geo-specific nuances to identify and execute on operational improvements across recruiting processes and technology stack.
- Support regional teams with recruiting enablement and training.
- Host candidates onsite and create an experience that's warm, human, and memorable while adapting to different personalities and making everyone feel at home.
- Partner closely with recruiters, interviewers, and hiring managers to anticipate needs, solve problems in real time, and keep things moving.
- Keep our ATS (we use Ashby) accurate and up to date so nothing falls through the cracks.
- Constantly finding and executing on opportunities to improve how we operate.
Requirements
What you’ll need- Have 3-5+ years in a recruiting coordinator, recruiting operations, or similar role in a fast-paced technical environment.
- Obsess over the details. You’re the kind of person who triple-checks the calendar invite timezone before hitting send.
- See inefficiency as a personal challenge. You take initiative, own your work, bring new ideas without being asked, and use good judgement to execute on improvements.
- Care deeply about the experience of everyone in the process: the candidate who flew across the country to meet the team, the hiring manager trying to make the right hiring decision, the interviewer running from back-to-back meetings, and you care about making it great for all of them.
- Stay calm and focused while holding many moving pieces together.
- People describe you as incredibly reliable and responsive.
- Genuinely love meeting new people and have a natural warmth that puts people at ease, whether they're introverted or extroverted.
- Comfortable handling confidential information with discretion.
- Bonus: experience with Ashby is a huge plus.
Benefits
Comp & perks- We particularly like people who are truth-seeking, passionate, and creative.
- Enjoy spirited debate, crazy ideas, and shipping code.
- Keep candidates and hiring teams in the loop throughout the process with timely, warm, and clear communication.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
recruiting coordinationrecruiting operationsinterview coordinationoperational improvements
Soft Skills
attention to detailinitiativeproblem-solvingreliabilityresponsivenessinterpersonal skillsadaptabilitydiscretion
