Senior Administrative Assistant
Curriculum Associates
full-time
Posted on:
Location Type: Hybrid
Location: Boston • Massachusetts • United States
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Salary
💰 $21 - $37 per hour
Job Level
About the role
- Manage calendars of Chief People & Operations Officer, Chief Financial Officer and General Counsel
- Manage travel and booking expenses for Chief People & Operations Officer, Chief Financial Officer and General Counsel
- Support the functional Business Operations and People & Culture teams with administrative tasks
- Track and process POs, invoices, and contracts on time for the Business Operations and People & Culture teams
- Coordinate with company’s other administrative assistants to plan and execute cross-functional meetings
- Collaborate on special projects, such as PowerPoint presentations, spreadsheet compilation, document proofing, and meeting materials preparation
- Monitor, screen, and respond in a timely manner to all internal/external communications
- Plan and execute special events both onsite and offsite, such as meetings, trainings, and celebrations to ensure that all details are well-managed and events run smoothly
- Lead and oversee small event planning across the team and within the company
- Prepare all materials for team meetings and ad hoc team meetings, as requested
- Prepare communications in coordination with leaders and communication owners by collecting content from all stakeholders, running the review process and populating templates
- Prepare materials for regular team meetings and ad hoc team meetings, including presentations, meeting notes, action item lists, etc.
- Provide backup support for other Sr. Administrative Assistants as requested
- Support special projects and day-to-day team processes and related inquiries
Requirements
- Bachelor’s Degree or equivalent experience
- Minimum of 7 years experience providing administrative support to senior leaders
- Experience with expense reimbursement and travel booking systems, Concur a plus
- Experience with scheduling executive calendars using MS Outlook
- Proficient with programs and applications like Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook, etc.) as well as AI tools like Claude and ChatGPT
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Basic life insurance
- 401k plan with employer match
- Flexible vacation and sick policy
- Twelve paid holidays
- Winter office closure between Christmas and New Year's
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel bookingexpense reimbursementevent planningdocument proofingschedulingproject coordinationcommunication preparationmeeting materials preparationadministrative support
Soft Skills
organizational skillstime managementcollaborationattention to detailcommunication skillsleadershipproblem-solvingadaptabilityinterpersonal skillsteam support
Certifications
Bachelor’s Degree