Administrative Assistant

Cumming Group

Administrative Assistant providing administrative support in a dynamic environment for Cumming Group. Responsibilities include managing correspondence, scheduling, and office operations.

Posted 4/14/2026full-timeSan Jose • California • 🇺🇸 United StatesJuniorMid-Level💰 $23 - $30 per hourWebsite

About the role

Key responsibilities & impact

Provide efficient administrative support to ensure the smooth operation of the office
Manage correspondence, scheduling appointments, and coordinating meetings
Procure office supplies, maintain an inventory of stock, and ensure the kitchen and supply rooms are adequately stocked
Greet and welcome guests, including traveling team members, and direct them to the appropriate person and conference room
Draft agendas for meetings, attend sessions, take comprehensive notes, and produce accurate meeting minutes
Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization
Organize monthly birthday and anniversary celebrations, life celebrations, social hours, Lunch and Learns, and other office events
Establish and maintain filing systems to ensure easy access to documents
Serve as the primary point of contact for telephone inquiries, redirecting calls as necessary
Assist in the preparation and formatting of documents, reports, and presentations

Requirements

What you’ll need

College degree preferred or certification in office administration
Minimum of 2 years of experience in administrative support roles, preferably in a fast-paced office environment
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Familiarity with Concur and document management systems is a plus
Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively
Excellent verbal and written communication skills
Meticulous attention to detail with a focus on accuracy and quality in all tasks
Ability to adapt to changing priorities and work effectively in a dynamic environment
Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day

Benefits

Comp & perks

Medical
Dental Insurance
Vision Insurance
401(k)
401(k) Matching
Paid Time Off
Paid Holidays
Short and long-term disability
Employee Assistance Program

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportschedulinginventory managementdocument preparationnote-takingmeeting minutesevent organizationfiling systemsMicrosoft Office SuiteConcur

Soft Skills

organizational skillscommunication skillsattention to detailadaptabilitypunctualityreliabilitymultitaskingcustomer serviceteam collaborationproblem-solving

Certifications

office administration certificationcollege degree