Cumming Group

Administrative Assistant

Cumming Group

full-time

Posted on:

Location Type: Office

Location: Boston • Massachusetts • 🇺🇸 United States

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Salary

💰 $20 - $25 per hour

Job Level

JuniorMid-Level

About the role

  • Provide efficient administrative support to ensure the smooth operation of the office.
  • This includes managing correspondence, scheduling appointments, and coordinating meetings.
  • Procure office supplies, maintain an inventory of stock, and ensure the kitchen and supply rooms are adequately stocked.
  • Greet and welcome guests, including traveling team members, and direct them to the appropriate person and conference room.
  • Draft agendas for meetings, attend sessions, take comprehensive notes, and produce accurate meeting minutes.
  • Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization.
  • Organize monthly birthday and anniversary celebrations, life celebrations, social hours, Lunch and Learns, and other office events.
  • Establish and maintain filing systems to ensure easy access to documents.
  • Serve as the primary point of contact for telephone inquiries, redirecting calls as necessary.
  • Assist in the preparation and formatting of documents, reports, and presentations.
  • Act as a cultural ambassador, embodying the organization's values and promoting a positive work culture.
  • Provide general administrative support to the project team, including coordinating travel arrangements, managing expense reports, and assisting with project-related tasks as needed.

Requirements

  • College degree preferred or certification in office administration
  • Minimum of 2 years of experience in administrative support roles, preferably in a fast-paced office environment
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Familiarity with Concur and document management systems is a plus.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Excellent verbal and written communication skills.
  • Ability to interact professionally with internal and external stakeholders.
  • Meticulous attention to detail with a focus on accuracy and quality in all tasks.
  • Ability to adapt to changing priorities and work effectively in a dynamic environment.
  • Alignment with the organization's values and commitment to fostering a positive work culture.
  • Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day.
Benefits
  • Medical
  • Dental Insurance
  • Vision Insurance
  • 401(k)
  • 401(k) Matching
  • Paid Time Off
  • Paid Holidays
  • Short and long-term disability
  • Employee Assistance Program

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportschedulinginventory managementdocument preparationnote-takingmeeting minutesevent organizationtravel coordinationexpense report managementMicrosoft Office Suite
Soft skills
organizational skillscommunication skillsattention to detailprofessional interactionadaptabilitypunctualityreliabilitycultural ambassadortask prioritizationteam support
Certifications
office administration certificationcollege degree