Executive Assistant, Office Manager

CUBEX LLC

Executive Assistant supporting CEO at Mashura, leading Inventory Intelligence for healthcare. Managing calendar, travel, correspondence, and office operations.

Posted 5/12/2026full-timeScottsdale • Arizona • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and events
Upload and manage receipts in Abacus, ensuring accurate and timely expense reporting
Plan and coordinate travel arrangements for the CEO and select executives
Serve as the primary point of contact between the CEO and stakeholders
Organize and prepare for meetings, including drafting agendas and taking minutes
Maintain and organize confidential files, records, and documents
Assist with office management tasks, coordinating with the office manager
Provide support for special projects and initiatives as directed by the CEO
Build and maintain positive relationships with clients and stakeholders
Assist with employee/HQ based event planning and coordination

Requirements

What you’ll need

Minimum of 2-3 years of experience as an Executive Assistant, preferably supporting C-level executives
Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks effectively
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with expense management systems (Emburse or Concur preferred)
Proven ability to handle sensitive and confidential information with discretion
High attention to detail with strong problem-solving skills
Self-starter with the ability to work independently and take initiative
Flexible and adaptable in a fast-paced environment with shifting priorities
Collaborative mindset with the ability to contribute ideas that support team culture

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible work arrangements
Paid time off
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementexpense reportingtravel arrangementsmeeting organizationagenda draftingminute takingoffice managementproject supportconfidential file managementtime management

Soft Skills

organizational skillscommunication skillsproblem-solving skillsattention to detailself-starterflexibilityadaptabilitycollaborationrelationship buildinginitiative