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About the role
Key responsibilities & impact- Coordinate and manage the CEO's calendar
- Upload and manage receipts in Abacus
- Plan and coordinate travel arrangements for the CEO and select executives
- Serve as the primary point of contact between the CEO, internal staff, and external stakeholders
- Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items
- Maintain and organize confidential files, records, and documents
- Assist with office management tasks
- Provide support for special projects and initiatives as directed by the CEO
- Build and maintain positive relationships with clients and partners
- Assist with all employee/HQ based event planning and coordination
Requirements
What you’ll need- Minimum of 5 years of experience as an Executive Assistant
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with expense management systems (Emburse or Concur preferred)
- Proven ability to handle sensitive and confidential information with discretion
- High attention to detail with strong problem-solving skills
- Self-starter with the ability to work independently and take initiative
- Flexible and adaptable in a fast-paced environment with shifting priorities
- Collaborative mindset with the ability to contribute ideas that support team culture
- Bachelor's degree in Business Administration, Management, or a related field (preferred qualification)
Benefits
Comp & perks- Evening and/or weekend availability required on occasion
- Equal Employment Opportunity Statement
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Microsoft Office SuiteWordExcelPowerPointOutlookexpense management systemsEmburseConcur
Soft Skills
organizational skillstime-management skillswritten communicationverbal communicationattention to detailproblem-solving skillsself-starterflexibilityadaptabilitycollaborative mindset