Executive Assistant, Finance
Crusoe
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $104,000 - $126,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide quality, timely, and detailed administrative support to Crusoe Finance Leaders, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness in support of these activities.
- Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across team, cross-functional, and external meetings.
- Thoughtfully manage scheduling requests to ensure effective time management for executives.
- Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through.
- Lead planning and execution of leadership offsites, team events, and gatherings owning logistics, vendor coordination, agenda development, and on-site support.
- Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication.
- Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities.
- Perform occasional personal tasks and errands for leadership as needed.
- Handle other clerical or administrative duties as assigned.
- Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters.
Requirements
- 3-5 years of experience in an executive administrative role.
- Experience working with and supporting technology/software teams is desirable.
- Exceptional communication skills—written, verbal, and interpersonal.
- Strong attention to detail—accuracy in numbers, logistics, and communication.
- Exercise discretion and confidentiality with sensitive information.
- Prioritize conflicting needs and manage time effectively in a fast-paced environment.
- Proven success in planning and executing team offsites or large-scale events.
- Skilled at content creation and can build clear, compelling decks, agendas, and executive communications.
- Proactive, always looking for ways to help and improve processes.
- Ability to work independently while keeping stakeholders informed and aligned.
- Proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.).
- Positive, can-do attitude and a growth mindset.
Benefits
- Industry competitive pay
- Restricted Stock Units in a fast growing, well-funded technology company
- Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
- Employer contributions to HSA accounts
- Paid Parental Leave
- Paid life insurance, short-term and long-term disability
- Teladoc
- 401(k) with a 100% match up to 4% of salary
- Generous paid time off and holiday schedule
- Cell phone reimbursement
- Tuition reimbursement
- Subscription to the Calm app
- MetLife Legal
- Company paid commuter benefit; $300/month
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementexpense report processingmeeting documentationevent planninglogistics coordinationcontent creationagenda developmentstakeholder managementprocess improvementtime management
Soft skills
communicationattention to detaildiscretionconfidentialityprioritizationindependenceproactivitycollaborationflexibilitypositive attitude