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Post-Closing Final Documents Specialist – CoOp, CEMA
CrossCountry Mortgage, LLCPost-Closing Final Documents Specialist ensuring compliance and processing for cooperative and CEMA loans at CrossCountry Mortgage. Responsible for managing document accuracy, compliance, and investor timelines.
About the role
Key responsibilities & impact- Review executed cooperative loan closing packages for completeness and accuracy, including recognition agreements, proprietary lease and stock certificate documentation, UCC‑1 financing statements, and cooperative assignments and applicable riders.
- Confirm compliance with cooperative corporation requirements, managing agent instructions, and investor guidelines.
- Track, follow up, and cure missing or defective cooperative-specific trailing documents.
- Review and process executed CEMA packages to ensure the accuracy of the Consolidation, Extension, and Modification Agreement, prior note and mortgage references, and all related gap mortgages, assignments, and satisfactions.
- Coordinate with settlement agents, recording offices, and title companies to ensure correct recording order, proper indexing, and the timely return of recorded instruments.
- Identify and resolve recording rejections, document discrepancies, or title defects impacting the CEMA structure.
- Actively manage a dedicated pipeline of cooperative and CEMA loans.
- Obtain, review, and submit all required trailing documents within investor timelines, including recorded mortgages and CEMAs, assignments and satisfactions, and UCC filings and amendments.
- Upload documents to loan onboarding and document management systems with accurate indexing and metadata.
- Prepare complete final document packages for investor delivery.
- Respond to investor inquiries and document exceptions related to cooperative and CEMA loans.
- Escalate aged items, title defects, or complex issues to the Team Lead or Manager with recommended resolutions.
- Partner with closing, title, and servicing teams to resolve post-closing issues efficiently.
- Ensure adherence to investor guidelines, state and local recording requirements, and internal post‑closing policies and procedures.
- Maintain audit-ready loan files with clear documentation trails.
- Participate in quality control reviews and remediation efforts as needed.
Requirements
What you’ll need- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- 3+ years of post‑closing or final documents experience, with familiarity in cooperative loans and New York CEMA transactions.
- Advanced knowledge of New York recording requirements, cooperative housing documentation, and trailing document investor standards.
- Advanced understanding of cooperative and CEMA loan structures.
- Excellent attention to detail and document accuracy.
- Skilled in independently managing a complex pipeline with minimal oversight.
- Skilled in working effectively in a dynamic, deadline‑driven environment.
- Skilled in maintaining a high level of accountability and ownership over assigned loans.
- Excellent communication skills while collaborating with internal teams and external partners.
- Excellent problem-solving skills with a proactive approach to curing defects.
- Proficiency in loan servicing, imaging, and document tracking systems.
Benefits
Comp & perks- medical
- dental
- vision
- 401K
- short-term disability
- employee assistance program
- wellness program
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Post-Closing ExperienceFinal Document ProcessingTrailing Document ManagementDocument IndexingQuality Control Reviews
Soft Skills
Attention to DetailProblem-SolvingCommunicationAccountabilityCollaboration