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Post-Closing Final Documents Specialist – CoOp, CEMA
CrossCountry Mortgage, LLCPost-Closing Final Documents Specialist ensuring compliance and processing for cooperative and CEMA loans at CrossCountry Mortgage. Responsible for managing document accuracy, compliance, and investor timelines.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced knowledge of New York recording requirements and cooperative loan structures, with a strong focus on document accuracy and compliance. Effectively manages a complex pipeline of cooperative and CEMA loans while ensuring adherence to investor guidelines and internal policies.
Highest-signal resume keywords
Cooperative Loan DocumentationCEMA Transaction ManagementNew York Recording RequirementsDocument AccuracyPipeline Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Post-Closing ExperienceFinal Document ProcessingTrailing Document ManagementDocument IndexingQuality Control Reviews
Soft Skills
Attention to DetailProblem-SolvingCommunicationAccountabilityCollaboration
Tools & Technologies
Loan Servicing SystemsDocument Management SystemsImaging SystemsTracking Systems
Industry Keywords
Cooperative LoansCEMA LoansInvestor GuidelinesTitle DefectsRecording Rejections
About the role
Key responsibilities & impact- Review executed cooperative loan closing packages for completeness and accuracy, including recognition agreements, proprietary lease and stock certificate documentation, UCC‑1 financing statements, and cooperative assignments and applicable riders.
- Confirm compliance with cooperative corporation requirements, managing agent instructions, and investor guidelines.
- Track, follow up, and cure missing or defective cooperative-specific trailing documents.
- Review and process executed CEMA packages to ensure the accuracy of the Consolidation, Extension, and Modification Agreement, prior note and mortgage references, and all related gap mortgages, assignments, and satisfactions.
- Coordinate with settlement agents, recording offices, and title companies to ensure correct recording order, proper indexing, and the timely return of recorded instruments.
- Identify and resolve recording rejections, document discrepancies, or title defects impacting the CEMA structure.
- Actively manage a dedicated pipeline of cooperative and CEMA loans.
- Obtain, review, and submit all required trailing documents within investor timelines, including recorded mortgages and CEMAs, assignments and satisfactions, and UCC filings and amendments.
- Upload documents to loan onboarding and document management systems with accurate indexing and metadata.
- Prepare complete final document packages for investor delivery.
- Respond to investor inquiries and document exceptions related to cooperative and CEMA loans.
- Escalate aged items, title defects, or complex issues to the Team Lead or Manager with recommended resolutions.
- Partner with closing, title, and servicing teams to resolve post-closing issues efficiently.
- Ensure adherence to investor guidelines, state and local recording requirements, and internal post‑closing policies and procedures.
- Maintain audit-ready loan files with clear documentation trails.
- Participate in quality control reviews and remediation efforts as needed.
Requirements
What you’ll need- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- 3+ years of post‑closing or final documents experience, with familiarity in cooperative loans and New York CEMA transactions.
- Advanced knowledge of New York recording requirements, cooperative housing documentation, and trailing document investor standards.
- Advanced understanding of cooperative and CEMA loan structures.
- Excellent attention to detail and document accuracy.
- Skilled in independently managing a complex pipeline with minimal oversight.
- Skilled in working effectively in a dynamic, deadline‑driven environment.
- Skilled in maintaining a high level of accountability and ownership over assigned loans.
- Excellent communication skills while collaborating with internal teams and external partners.
- Excellent problem-solving skills with a proactive approach to curing defects.
- Proficiency in loan servicing, imaging, and document tracking systems.
Benefits
Comp & perks- medical
- dental
- vision
- 401K
- short-term disability
- employee assistance program
- wellness program