Senior Admin Associate – Organizing Leadership Team

Critical Mass

Sr Admin Associate managing scheduling, travel, and administrative tasks for organizing leadership team at Indivisible. Focused on supporting the National Organizing Director with exceptional organizational skills.

Posted 7/3/2026full-timeRemote • 🇺🇸 United StatesSenior💰 $83,900 per yearWebsite

About the role

Key responsibilities & impact

Provide scheduling support and follow-up tracking for key internal workstreams, including department heads and supervisors.
Assist with the preparation for select meetings by scheduling, assembling materials as needed and ensuring participants have the needed prep materials.
Take notes and track action items for select meetings; support follow-up to ensure next steps are clearly documented and communicated.
Process and track expense reports in a timely and accurate manner.
Attend organizational-wide meetings and create a weekly organizing priorities email (internal email).
Coordinate travel booking and in-person meeting logistics, including transportation, lodging, and on-site coordination.
Support scheduling needs across organizing teams.
Assist in managing special initiatives, events, or campaign logistics.
Provide administrative support to the Distributed Fundraising Program.
Provide flexible support on high-priority projects requiring both confidentiality and/or a quick turnaround.
Manage external convening logistics for turf and Emerging Power States.

Requirements

What you’ll need

2–3 years of relevant experience in administrative, operations, or coordination roles, preferably in a fast-paced or mission-driven environment.
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills.
Demonstrated ability to handle sensitive information with discretion.
Comfort working with senior leaders and supporting high-stakes, fast-moving work.
Strong interpersonal skills to liaise effectively with internal staff and leadership.
Proactive problem-solver who can anticipate needs and follow through on tasks with minimal oversight.
High level of reliability and responsiveness.
Experience coordinating logistics for meetings, retreats, or leadership members.
Experience with Google Office suite for content production and data management.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Critical Mass Website LinkedIn All Job Openings 501 - 1000 employees 🤝 B2B 🤖 Artificial Intelligence 📱 Media B2B
Artificial Intelligence
Media Critical Mass is a digital experience design agency that specializes in creating connected digital ecosystems through innovative design and technology solutions. The agency partners with globally renowned brands, offering services that include strategy, brand and campaign development, content production, and performance marketing. With a strong focus on creativity and the incorporation of artificial intelligence, Critical Mass helps businesses engage their audiences effectively across various digital platforms. Senior Admin Associate – Organizing Leadership Team Job not on LinkedIn 🔥 14 minutes ago 🇺🇸 United States – Remote 💵 $83.9k / year ⏰ Full Time 🟠 Senior ✨ Associate 🦅 H1B Visa Sponsor Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Provide scheduling support and follow-up tracking for key internal workstreams, including department heads and supervisors.
Assist with the preparation for select meetings by scheduling, assembling materials as needed and ensuring participants have the needed prep materials.
Take notes and track action items for select meetings; support follow-up to ensure next steps are clearly documented and communicated.
Process and track expense reports in a timely and accurate manner.
Attend organizational-wide meetings and create a weekly organizing priorities email (internal email).
Coordinate travel booking and in-person meeting logistics, including transportation, lodging, and on-site coordination.
Support scheduling needs across organizing teams.
Assist in managing special initiatives, events, or campaign logistics.
Provide administrative support to the Distributed Fundraising Program.
Provide flexible support on high-priority projects requiring both confidentiality and/or a quick turnaround.
Manage external convening logistics for turf and Emerging Power States. 🎯 Requirements
2–3 years of relevant experience in administrative, operations, or coordination roles, preferably in a fast-paced or mission-driven environment.
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills.
Demonstrated ability to handle sensitive information with discretion.
Comfort working with senior leaders and supporting high-stakes, fast-moving work.
Strong interpersonal skills to liaise effectively with internal staff and leadership.
Proactive problem-solver who can anticipate needs and follow through on tasks with minimal oversight.
High level of reliability and responsiveness.
Experience coordinating logistics for meetings, retreats, or leadership members.
Experience with Google Office suite for content production and data management. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Senior Associate, Grid Integration and Markets – Carbon-Free Electricity Program 🔥 2 hours ago RMI 501 - 1000 ⚡ Energy 🤝 Non-profit 🌍 Social Impact Website LinkedIn All Job Openings Senior Associate modeling power systems at RMI to advance clean energy solutions. Collaborating globally to support the transition of electricity systems and enhance market and regulatory frameworks. 🇺🇸 United States – Remote 💵 $84k - $103k / year 💰 Grant on 2022-03 ⏰ Full Time 🟠 Senior ✨ Associate Senior Associate, Clean Energy Planning – Carbon-Free Electricity Program 🔥 2 hours ago RMI 501 - 1000 ⚡ Energy 🤝 Non-profit 🌍 Social Impact Website LinkedIn All Job Openings Senior Associate managing the intersection of utility planning and regulatory engagement in clean energy. Contributing to innovative solutions for demand flexibility and resource planning. 🇺🇸 United States – Remote 💵 $84k - $103k / year 💰 Grant on 2022-03 ⏰ Full Time 🟠 Senior ✨ Associate Senior Healthcare Tech Associate – EpicCare Inpatient 🔥 3 hours ago Huron 5001 - 10000 🤝 B2B 🏢 Enterprise 💸 Finance Website LinkedIn All Job Openings Senior Associate optimizing Epic systems for healthcare organizations in a remote setting. Collaborating with cross-functional teams to improve clinical and financial outcomes. 🇺🇸 United States – Remote ⏰ Full Time 🟠 Senior ✨ Associate 🦅 H1B Visa Sponsor Senior Associate, Databases, IT 🔥 23 hours ago Active Minds, Inc. 11 - 50 🤲 Charity 📚 Education 🌍 Social Impact Website LinkedIn All Job Openings Senior Associate handling Salesforce administration and IT solutions for Active Minds nonprofit organization. Collaborating with technology leadership to optimize systems for mental health advocacy initiatives. 🇺🇸 United States – Remote 💵 $58.8k - $64.4k / year ⏰ Full Time 🟠 Senior ✨ Associate Senior Recovery Associate 🕒 2 days ago Sentara Health 10,000+ employees ⚕️ Healthcare Insurance Website LinkedIn All Job Openings Senior Recovery Associate designing and analyzing customer operations data at Sentara Health. Creating reports and improving information systems to support business operations. 🇺🇸 United States – Remote ⏰ Full Time 🟠 Senior ✨ Associate 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Expense Report ProcessingMeeting SchedulingAction Item TrackingData Management

Soft Skills

Attention to DetailInterpersonal SkillsReliabilityResponsiveness