Executive Assistant
Cristcot
full-time
Posted on:
Location Type: Remote
Location: United States
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About the role
- Managing complex calendars, scheduling meetings, and ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams.
- Coordinating domestic and international travel arrangements for executives, including managing last-minute changes and handling urgent issues independently, ensuring alignment with business priorities.
- Preparing and editing correspondence, presentations, meeting agendas, and reports, ensuring accuracy and alignment with Cristcot’s brand and strategic objectives.
- Serving as a liaison between executives and internal/external stakeholders, prioritizing inquiries, and fostering effective communication and relationship management.
- Organizing and supporting high-impact meetings and launch-related events, with meticulous attention to detail.
- Maintaining a focus on continuous improvement by juggling multiple tasks, demands, and scenarios, listening carefully, assessing objectively, and evaluating quickly and accurately.
- Fostering and championing a company culture that encourages a positive work environment and teamwork.
- Handling confidential information with discretion and maintaining organized records to support decision-making and compliance.
Requirements
- High School Diploma or Associate’s degree in any discipline, with demonstrated administrative experience.
- Preferably a Bachelor’s degree in business administration, communications, or a related field.
- 5+ years in pharmaceutical/biotech roles supporting or leading executive administrative functions, with a proven track record of managing complex schedules and sensitive information.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment while maintaining high work standards.
- Strong communication skills, both written and verbal, with proficiency in Microsoft Office Suite and virtual collaboration tools (e.g., Teams, SmartSheets).
- Ability to anticipate challenges and effectively resolve conflict by identifying opportunities, exhibiting a high degree of personal initiative.
- Exceptional interpersonal skills, exhibiting a positive attitude and a professional demeanor.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Ability to travel up to 25%.
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative experiencecalendar managementschedulingtravel arrangementscorrespondence preparationpresentation editingreport preparationconfidential information handlingrecord organizationtime management
Soft Skills
organizational skillscommunication skillsinterpersonal skillsconflict resolutioninitiativeattention to detailteamworkprofessional demeanorindependencepositive attitude
Certifications
High School DiplomaAssociate’s degreeBachelor’s degree in business administrationBachelor’s degree in communications