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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in care coordination and patient scheduling, with proficiency in EHR and case management systems. Fluent in English and Spanish, capable of effective communication with diverse stakeholders in a healthcare setting.
Highest-signal resume keywords
Fluent In English And SpanishExperience In Care CoordinationProficiency In EHR SystemsStrong Organizational SkillsExperience With CentralReach
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Patient SchedulingCare CoordinationInsurance AuthorizationsService Hour TrackingBehavioral Health ExperienceHealthcare AdministrationScheduling Reports GenerationMultitaskingAttention To DetailMicrosoft Office Proficiency
Soft Skills
Strong Communication Skills
Tools & Technologies
EHR SystemsCentralReachCatalystTheralyticsGoogle Workspace
Industry Keywords
ABABehavioral HealthHome CareMedicaidClinical Needs
About the role
Key responsibilities & impact- Coordinate therapist-to-client scheduling based on availability, location, language, and clinical needs.
- Maintain accurate therapist and client schedules while managing cancellations and scheduling changes.
- Track client authorization hours and coordinate with clinical and billing teams regarding upcoming expirations.
- Maintain accurate records in scheduling and case management systems.
- Communicate with therapists, clinical staff, and families regarding scheduling, appointments, and service updates.
- Support new client onboarding by coordinating schedules following authorization approval.
- Escalate scheduling conflicts, staffing gaps, and authorization issues as needed.
- Generate scheduling reports and monitor scheduling trends to support operational efficiency.
Requirements
What you’ll need- Fluent in English and Spanish (written and verbal) is required.
- Minimum 1–2 years of experience in care coordination, patient scheduling, healthcare administration, or a related role.
- Experience in ABA, behavioral health, healthcare, or home care is highly preferred.
- Experience using EHR, scheduling, or case management systems.
- Familiarity with insurance authorizations, Medicaid, or service hour tracking is an advantage.
- Experience with CentralReach, Catalyst, Theralytics, or similar platforms is preferred.
- Strong organizational, multitasking, and communication skills.
- High attention to detail and proficiency with Microsoft Office and Google Workspace.
- Internet Connection: Primary internet connection with a minimum speed of 15 Mbps and a backup connection with at least 10 Mbps.
- Primary Device: Desktop or laptop with at least Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or equivalent processor; minimum of 8 GB RAM.
- Backup Device: Must meet or exceed the performance of an Intel Core i3 processor, functional during power interruptions.
- Peripherals and Workspace: A functioning webcam, a noise-canceling USB headset, a quiet and dedicated home office space, and a smartphone for communication and verification purposes.
Benefits
Comp & perks- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.