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About the role
Key responsibilities & impact- Calendar & Meeting Lifecycle: Manage complex C-suite calendar, prioritizing high-value engagements and ensuring leadership is briefed and prepared for every meeting.
- Communication Hub: Act as the primary gatekeeper for incoming calls and emails, filtering priorities and gathering critical data from stakeholders to keep workflows moving.
- Administrative Excellence: Handle the "gears" of the executive office - from complex document management and filing to coordinating signatures and maintaining strict confidentiality.
- Maintain strict confidentiality with sensitive client and business information while demonstrating professionalism.
- Communicate with clients regarding questions, updates, and relevant matters related to their cases.
- Project Oversight: Own the lifecycle of internal projects, tracking milestones, managing deadlines, and ensuring team accountability from planning to execution.
- Workflow Optimization: Constantly look for ways to streamline "how we work" within Google Workspace and our internal project tools.
- Research & Organization: Conduct deep-dive research to support internal operations and strategic initiatives, presenting findings in organized, actionable formats.
Requirements
What you’ll need- At least three (3) years of solid experience as an Executive Assistant or Project Manager, specifically supporting teams or managing operational projects.
- Project & Sales Mindset: Strong time-management skills with the ability to organize, track, and drive multiple projects and sales tasks to completion simultaneously.
- Technical Proficiency: Power user of Google Workspace; ability to quickly master CRM software, AI tools, and Project Management tools (e.g., Asana, Monday, or ClickUp).
- Adaptability: A "wearer of many hats" who can pivot from administrative filing to high-level problem-solving without missing a beat.
- Communication: Exceptional verbal and written skills, with the ability to adjust tone and style for diverse audiences—from interns to C-suite.
- Traits: Meticulous attention to detail, process-oriented, and a proactive problem-solver who anticipates needs before they are even voiced.
- Reliability: Absolute discretion with sensitive business information and a commitment to punctual, consistent performance.
- **Minimum Technical and Work Environment Requirements:**
- **Internet Connection:**
- Primary internet connection with a minimum speed of **15 Mbps**.
- Backup internet connection with at least **10 Mbps**.
- Backup connection must be capable of supporting work during a power outage.
- **Primary Device:**
- Desktop or laptop equipped with at least:
- **Intel Core i5 (8th generation or newer)**, **Intel Core i3 (10th generation or newer)**, **AMD Ryzen 5**, or an equivalent processor.
- A minimum of **8 GB RAM**.
- **Backup Device:**
- Must meet or exceed the performance of an **Intel Core i3** processor.
- Must be functional during power interruptions.
- A functioning **webcam**.
- A **noise-canceling USB headset**.
- A **quiet, dedicated home office space**.
- **Peripherals and Workspace:** A **smartphone** for communication and verification purposes.
Benefits
Comp & perks- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementdocument managementcalendar managementresearchworkflow optimizationtime managementdata analysisconfidentialityproblem-solvingprocess orientation
Soft Skills
communicationattention to detailadaptabilityreliabilityprofessionalismorganizational skillsproactiveteam accountabilitymultitaskinginterpersonal skills