Legal Practice Assistant

Cozen O'Connor

Legal Practice Assistant in New York assisting attorneys with real estate and litigation tasks. Requires excellent communication and organization skills, with in-office presence required.

Posted 5/14/2026full-timeNew York City • New York • 🇺🇸 United StatesJuniorMid-Level💰 $80,000 - $100,000 per yearWebsite

About the role

Key responsibilities & impact

Maintain attorney’s agenda
Manage attorney phone calls, including receiving/screening calls and setting up conference calls
Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software
Participate in weekly meetings and manage the agenda and minutes
Proofread all work for both content and context
Make extensive travel arrangements
In conjunction with Finance, maintain billing rates
Prepare and submit conflict checks and NBIs
Open, organize, prepare and maintain client and office files both in electronic and paper filing systems
Use the Firm's docketing program. Enter all required scheduling and dates in the program
Coordinate CLE training classes
Process attorney weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner
Monitor emails for both self and attorney being supported
Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks
Maintain client contact lists for marketing events

Requirements

What you’ll need

Must have at least 2 years’ legal and/or executive secretarial experience
Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, including, but not limited to iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver preferred
Proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4. If not proficient, must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time
Typing skills of 60+ w.p.m.
Detail-oriented with strong organizational skills and the ability to multitask. Strong Project management skills are required
Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally
Experience with efiling in both state and federal courts. Preferred efiling experience in the state of New York jurisdiction.
Assignments may change from time to time, and flexibility is essential. Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office.
Required to be in office at least 3 days per week
High School Diploma or its equivalent required
NY Notary preferred

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Cozen O'Connor Website LinkedIn All Job Openings 1001 - 5000 employees Founded 1970 🤝 B2B 📋 Compliance B2B
Legal
Compliance Cozen O'Connor is a global law firm that provides a wide range of legal services, including litigation, corporate law, and regulatory compliance. With professionals across various sectors, the firm is dedicated to serving the needs of businesses and individuals by navigating complex legal issues and ensuring client success through strategic counsel and representation. Legal Practice Assistant 🔥 1 minute ago 🏢🏡 New York City – Hybrid 💵 $80k - $100k / year ⏰ Full Time 🟢 Junior 🟡 Mid-level 🧑‍💼 Attorney 🚫👨‍🎓 No degree required Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Maintain attorney’s agenda
Manage attorney phone calls, including receiving/screening calls and setting up conference calls
Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software
Participate in weekly meetings and manage the agenda and minutes
Proofread all work for both content and context
Make extensive travel arrangements
In conjunction with Finance, maintain billing rates
Prepare and submit conflict checks and NBIs
Open, organize, prepare and maintain client and office files both in electronic and paper filing systems
Use the Firm's docketing program. Enter all required scheduling and dates in the program
Coordinate CLE training classes
Process attorney weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner
Monitor emails for both self and attorney being supported
Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks
Maintain client contact lists for marketing events 🎯 Requirements
Must have at least 2 years’ legal and/or executive secretarial experience
Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, including, but not limited to iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver preferred
Proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4. If not proficient, must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time
Typing skills of 60+ w.p.m.
Detail-oriented with strong organizational skills and the ability to multitask. Strong Project management skills are required
Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally
Experience with efiling in both state and federal courts. Preferred efiling experience in the state of New York jurisdiction.
Assignments may change from time to time, and flexibility is essential. Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office.
Required to be in office at least 3 days per week
High School Diploma or its equivalent required
NY Notary preferred Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Legal Recruitment Assistant 🕒 5 days ago Remote People 1 - 10 🎯 Recruiter 👥 HR Tech 🤝 B2B Website LinkedIn All Job Openings Legal Recruitment Assistant supporting full cycle recruiting for law firm in New York. Responsible for scheduling, coordinating offers, and managing candidate communications. 🏢🏡 New York City – Hybrid 💵 $60k - $65k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 🧑‍💼 Attorney Legal Talent Management Assistant 🕒 5 days ago Remote People 1 - 10 🎯 Recruiter 👥 HR Tech 🤝 B2B Website LinkedIn All Job Openings Legal Talent Management Assistant at a global law firm providing operational support and assisting with associate reviews and events coordination. 🏢🏡 New York City – Hybrid 💵 $60k - $65k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 🧑‍💼 Attorney Legal Document Trainer – Document Specialist 🕒 6 days ago Davis Polk & Wardwell LLP 1001 - 5000 🤝 B2B 📋 Compliance 💸 Finance Website LinkedIn All Job Openings Legal Document Trainer overseeing document production and training programs at Davis Polk, an elite global law firm. Leading onboarding, coaching, and complex document projects while collaborating with the Management Team. 🏢🏡 New York City – Hybrid 💵 $130k - $150k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 🧑‍💼 Attorney Manager, Legal Talent Compliance and Operations 🕒 May 3 Simpson Thacher & Bartlett LLP 1001 - 5000 💸 Finance 🏠 Real Estate 📋 Compliance Website LinkedIn All Job Openings Legal Talent Compliance and Operations Manager overseeing regulatory compliance for attorneys. Streamlining processes and managing technology strategy within Legal Talent department. 🏢🏡 New York City – Hybrid 💵 $160k - $190k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 🧑‍💼 Attorney 🦅 H1B Visa Sponsor Compliance Attorney 🕒 May 1 Davis Polk & Wardwell LLP 1001 - 5000 🤝 B2B 📋 Compliance 💸 Finance Website LinkedIn All Job Openings Compliance Attorney managing engagement letters and compliance initiatives at elite global law firm. Collaborating with General Counsel’s Office and business services personnel for risk management involvement. 🏢🏡 New York City – Hybrid 💵 $175k - $225k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 🧑‍💼 Attorney View More Attorney Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

legal secretarial experiencetyping skills 60+ w.p.m.efilingadvanced Microsoft Outlookadvanced Microsoft Exceladvanced Microsoft WordAdobe ProPDF Docs4project managementdetail-oriented

Soft Skills

organizational skillsmultitaskingwritten communicationverbal communicationprofessional interactionflexibility

Certifications

High School DiplomaNY Notary