Executive Assistant, Office Manager – Central Dispatch

Cox Enterprises

Executive Assistant II providing advanced administrative and operational support to Assistant Vice Presidents at Cox Automotive. Managing calendars, meetings, travel, and office operations effectively.

Posted 6/14/2026full-timeArizona • 🇺🇸 United StatesSeniorLead💰 $32 - $48 per hourWebsite

About the role

Key responsibilities & impact

Provides advanced administrative and operational support to Assistant Vice President(s)
Manages complex calendars, coordinating meetings and travel
Supports leadership priorities through effective organization, communication, and execution
Assists with office management and facilities coordination activities to ensure a smooth and efficient workplace environment
Supports coordination of office operations to ensure a smooth day-to-day workplace experience
Assists with vendor coordination, service requests, and facilities-related activities
Coordinates complex meetings, prepares agendas and materials, and tracks follow-up actions
Manages domestic and/or international travel arrangements and related logistics

Requirements

What you’ll need

High School Diploma or GED and 7 years' of relevant experience supporting senior leader or executives required, or any level degree or certification beyond HS diploma/GED and 5 years' experience
Strong organizational and time management skills with attention to detail
Ability to manage multiple priorities and work independently with minimal supervision
High level of professionalism, discretion, and confidentiality
Strong written and verbal communication skills
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Demonstrated ability to anticipate needs and solve problems proactively

Benefits

Comp & perks

Employees are eligible to receive a minimum of sixteen hours of paid time off every month
Seven paid holidays throughout the calendar year
Additional paid time off in the form of bereavement leave
Time off to vote
Jury duty leave
Volunteer time off
Military leave
Parental leave
Health care insurance (medical, dental, vision)
Retirement planning (401(k))

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting coordinationtravel arrangementsoffice managementvendor coordinationagenda preparationlogistics managementproblem-solving

Soft Skills

organizational skillstime managementattention to detailprofessionalismdiscretionconfidentialitywritten communicationverbal communicationindependenceproactive thinking

Certifications

High School DiplomaGED